Coordinator/Accounts Payable/Accounts Receive

Fioptix - Conshohocken, PA

Full-time - Entry Level

Conshohocken, PA

Telecommunications

About the position

The Accounts Payable/Receivable Coordinator at FiOptix Inc. is responsible for managing both accounts receivable and accounts payable processes. This role involves reconciling customer balances, processing invoices, performing collections, maintaining vendor files, and ensuring accurate and timely data entry. The coordinator will provide excellent customer service to both internal and external stakeholders and assist with various financial operations to ensure smooth transaction processing.

Responsibilities

• Reconcile accounts receivable balances and activity, including researching and resolving discrepancies.
• Process customer invoicing and ensure accurate account information.
• Contact customers for soft collections of outstanding receivables and provide A/R aging reports.
• Research and investigate account issues, responding to inquiries and ensuring resolution of transaction problems.
• Ensure receivables listed in aging reports are properly approved and waiting for payment.
• Reconcile payments and short pays; prepare credit memos with appropriate supporting documentation.
• Monitor and report on accounts, identifying non-payments and delayed payments.
• Obtain proper approvals and enter invoices into the accounting system, ensuring accuracy.
• Compare invoices with purchase orders, rejecting invoices that do not match.
• Prepare and execute weekly check runs, prioritizing and assembling check batches for approval.
• Maintain vendor and employee records in the accounts payable system.
• Review vendor invoices and employee expense reports for compliance with company policy.
• Respond to vendor inquiries promptly and maintain an accurate invoice tracking system.
• Provide supporting documentation for accounting journal entries and maintain all accounts payable and receivable reports.

Requirements

• Bachelor's degree in a relevant field from a four-year college or university.
• Six months of accounting and/or bookkeeping experience.
• Proficiency in Microsoft Office and computer skills.
• Ability to learn the organization's systems and software.
• Ability to create, read, and analyze reports.
• Highly organized and detail-oriented.
• Ability to multi-task and work in a fast-paced environment under tight deadlines.
• Strong verbal and written communication skills.
• Ability to work independently and as a member of various teams.