Coordinator, Drug and Alcohol Program

American Airlines Group - Dallas, TX

Full-time - Entry Level

Dallas, TX

Air Transportation

About the position

As a Drug and Alcohol Program Coordinator at American Airlines, you will play a vital role in ensuring safety and compliance within airline operations. This position involves managing drug and alcohol testing services that are essential for meeting federal regulations and maintaining high operational standards. You will thrive in a fast-paced, detail-oriented environment where your expertise directly contributes to the safety and integrity of team members and daily operations.

Responsibilities

• Coordinate drug and alcohol testing using team member scheduling systems
• Apply and ensure compliance with DOT 49 CFR Part 40 Drug & Alcohol regulations and related standards
• Maintain confidential drug and alcohol program records per DOT and FAA requirements
• Review and update daily test results for both DOT and company testing programs
• Provide pre-employment clearances for Talent Services
• Handle requests for drug and alcohol records from other companies for former employees
• Verify and update records within the Drug & Alcohol system
• Prepare follow-up documentation, including affidavits and correction certificates for vendors
• Manage third-party vendors and collaborate with recruitment and hiring managers for pre-employment screenings
• Review and verify invoices for manager approval
• Perform audits and prepare reports for internal and FAA inspections
• Communicate with internal staff, clinic personnel, field managers, and third-party vendors

Requirements

• High School diploma or GED
• Typing proficiency of 25 to 49 words per minute
• Strong skills in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
• Excellent verbal and written communication skills
• At least one year of experience in an administrative or clerical role in an office setting

Nice-to-haves

• Experience with Applicant Tracking Systems (e.g., SuccessFactors)
• Background in the airline industry
• Certifications in compliance or drug and alcohol programs
• Experience in drug/alcohol programs, compliance, or human resources
• College coursework or degree in Business Administration, Human Resources, or a related field

Benefits

• Health insurance
• Dental insurance
• Flexible spending account
• Employee assistance program
• Vision insurance
• Pet insurance