Coordinator of Academic Affairs

Harvard University - Cambridge, MA

Full-time - Entry Level

Hybrid - Cambridge, MA

Educational Services

About the position

The Coordinator of Academic Affairs at Harvard University is responsible for providing high-level administrative support to the Department Chair and overseeing various academic processes, including faculty searches, research appointments, and departmental events. This role requires collaboration with faculty and committees to ensure smooth operations within the department.

Responsibilities

• Oversee faculty searches and reviews, organizing meetings and drafting correspondence.
• Advise faculty on research appointment options and process related documentation.
• Review job advertisements, post openings, and compile applicant data.
• Coordinate visa sponsorship for foreign scholars and faculty.
• Maintain search and personnel files according to records schedule.
• Compile data for annual NIH/NSF reports.
• Process Harvard Sponsored Roles and onboard new faculty and researchers.
• Organize faculty meetings and provide administrative support for the Department Chair.
• Plan and execute departmental events such as retreats and symposiums.

Requirements

• 5 years of administrative experience required.
• Bachelor's degree preferred with 3-5 years of office administration and customer service experience.
• Strong MS Office skills and solid writing, editing, and proofreading abilities.
• Excellent interpersonal skills and professional communication with diverse groups.
• Ability to handle complex and confidential information with discretion.
• Strong organizational skills with the ability to prioritize multiple tasks.
• Ability to work independently with minimal supervision.

Nice-to-haves

• Experience in an academic environment is a plus.
• Familiarity with visa sponsorship processes.

Benefits

• 3-4 weeks of accrued vacation time per year.
• 12 accrued sick days and 12.5 holidays plus a Winter Recess.
• Up to 12 weeks of paid leave for new parents who are primary caregivers.
• Comprehensive medical, dental, and vision benefits.
• Disability and life insurance programs.
• Child and elder/adult care resources, including on-campus childcare centers.
• University-funded retirement plan with contributions from 5% to 15% of eligible compensation.
• Tuition Assistance Program and Tuition Reimbursement for eligible courses.
• Professional Development programs at little or no cost.
• Various commuter options and discounts for transportation.
• Access to Harvard facilities, discounts, and cultural activities.