Coordinator of Academics and Program Development, Rome

St. John's University - Rome, GA

Full-time

Rome, GA

Educational Services

About the position

St. John's University is seeking a dedicated Coordinator of Academics and Program Development for its Rome campus. This role is integral to the university's mission of supporting and valuing all students, ensuring they thrive in both the local and international academic environments. The Coordinator will manage all local aspects of short-term programs, providing essential support to faculty and students involved in St. John's programs in Rome. This includes overseeing logistics for various academic initiatives, coordinating events, and ensuring the overall well-being of students participating in these programs. The Coordinator will customize itineraries for short-term programs and manage the logistics of winter and summer intersession programs, which encompass class scheduling, guest lectures, excursions, and housing arrangements. Additionally, the role involves administering program budgets and collaborating with the Director of Rome Programs to develop new academic initiatives. Building relationships with local organizations to create viable academic internship programs is also a key responsibility. In terms of student affairs, the Coordinator will ensure the health and safety of all students, serve as a conduct administrator, and manage incident reports. They will also assist with immigration processes for US faculty and students, maintain attendance records, and send travel advisories. The position requires participation in a 24/7 emergency response rotation, ensuring that students receive timely support in emergencies. The Coordinator will also handle general administrative tasks, including mailing and shipping for administrative purposes, and will participate in daily activities to support the smooth functioning of the Rome programs. Strong interpersonal and communication skills are essential, as the role involves working in a multicultural environment and maintaining effective relationships with a geographically dispersed team.

Responsibilities

• Manage all local aspects of running short-term programs for the St. John's study abroad site in Rome.
• Customize itineraries for short-term programs and departmental semester-long programming.
• Coordinate all aspects of winter and summer intersession programs, including class scheduling, guest lectures, excursion planning, and logistics.
• Administer short-term program budgets.
• Work with the Director of Rome Programs and the AVP Europe Program to develop and implement new academic initiatives.
• Develop viable academic internship programs by building and maintaining relationships with local organizations.
• Support the Coordinator of Student Life in programmatic initiatives and co-lead local excursions.
• Plan and deliver the Cultural Mentoring Program to students in Rome in coordination with the Residence Director.
• Manage New York faculty for all programming in Rome, including accommodation and transportation arrangements.
• Support the Student Life Coordinator in managing the SJURome.com website and creating content for social media.
• Ensure the health, safety, and general welfare of all students in the St. John's program.
• Serve as conduct administrator for the Rome campus.
• Track and manage incident report input into Banner for Rome, Paris, and Limerick.
• Manage the Permesso di Soggiorno and Dichiarazione di Presenza processes for US faculty and students in Rome.
• Maintain appropriate record-keeping of all campus residents and Rome campus students for compliance with Italian regulations.
• Manage and track students' attendance to orientation and mandatory activities.
• Send travel advisory emails to all students in European Programs.
• Serve as part of a 24/7 on-call student emergency response rotation.
• Organize and manage mailing and shipping for administrative purposes.
• Participate in daily administrative activities to support the smooth functioning of Rome programs.

Requirements

• Bachelor's degree in education or a related field.
• 1-2 years' experience in U.S. higher education and/or study abroad field.

Nice-to-haves

• Master's in education, educational counseling, international education, or a related field.
• 3-5 years' experience in U.S. higher education and/or study abroad field.
• Experience with Banner and TerraDotta.
• Experience with educational systems in both Italy and the US.