Coordinator of Business Operations

$47,008 - $47,008/Yr

University of Minnesota - Minneapolis, MN

Full-time - Entry Level

Minneapolis, MN

251-500 employees

Educational Services

About the position

The position serves as a professional member of the Business Office for the Athletic Department, playing a crucial role in leading the Department's financial processes and planning. The responsibilities of the Business Office encompass various functions including purchase and expense processing, policy education and enforcement, and managing special projects. This role is integral to ensuring that the Department operates with the highest levels of integrity and optimal financial management, which is essential for achieving the Department's mission, vision, and strategic plan, particularly in relation to equity and diversity. Key responsibilities include coordinating purchase and expense processes, which involves a detailed review for compliance with University, NCAA, and other applicable policies, as well as proper budget coding. The individual must develop a thorough understanding of the University’s purchase and expense software to effectively complete assigned tasks and educate others on its efficient use. The position also entails serving as the main Voucher Specialist, managing the department's invoice submission email, ensuring timely payments, coordinating approvals, and maintaining proper documentation. Additionally, the role involves overseeing Travel Card and Reimbursement Expense Reports, where the individual will be responsible for first-level reviews and supporting training efforts across the Department. The position requires follow-up with staff to ensure compliance and adequate documentation, as well as managing procurement cards and advising departmental units on related matters. The individual will assist in policy education and enforcement, serving as a resource for department staff and developing new educational materials tailored to the needs of athletics staff. Other responsibilities may include managing U Market orders, entering purchase requisitions, vendor relationships, and supporting various financial analysis and project management tasks. The position is designed to cultivate productive relationships throughout the Department and University, ensuring effective communication processes and compliance with all relevant policies and procedures.

Responsibilities

• Coordinate purchase and expense processes, ensuring compliance with University, NCAA, and other applicable policies.
• Serve as the main Voucher Specialist, managing the department's invoice submission email and ensuring timely payments.
• Oversee Travel Card and Reimbursement Expense Reports, including first-level reviews and training support.
• Manage assigned department procurement cards, ensuring compliance and adequate documentation from cardholders.
• Assist with policy education and enforcement, serving as a resource for department staff and developing educational materials.
• Support various Business Office responsibilities and special projects, including managing U Market orders and vendor relationships.
• Compile and analyze financial information from appropriate data sources and communicate effectively.

Requirements

• BA/BS degree or a combination of related education and work experience totaling four years.
• 1 year of professional experience with a Division 1 Athletics Department and/or University.
• 1 year of experience with accounts payable and/or expense card and reimbursement systems.
• 1 year or more utilizing the expense payment functions within Peoplesoft.
• 1 year or more reviewing financial transactions for compliance with policies.

Nice-to-haves

• Experience in financial analysis and project management tasks.
• Familiarity with NCAA regulations and compliance issues.

Benefits

• Competitive wages, paid holidays, and generous time off.
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program.
• Low-cost medical, dental, and pharmacy plans.
• Healthcare and dependent care flexible spending accounts.
• University HSA contributions.
• Disability and employer-paid life insurance.
• Employee wellbeing program.
• Excellent retirement plans with employer contribution.
• Public Service Loan Forgiveness (PSLF) opportunity.
• Financial counseling services.
• Employee Assistance Program with eight sessions of counseling at no cost.
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area.