University of Minnesota - Minneapolis, MN
posted 2 months ago
The position serves as a professional member of the Business Office for the Athletic Department, playing a crucial role in leading the Department's financial processes and planning. The responsibilities of the Business Office encompass various functions including purchase and expense processing, policy education and enforcement, and managing special projects. This role is integral to ensuring that the Department operates with the highest levels of integrity and optimal financial management, which is essential for achieving the Department's mission, vision, and strategic plan, particularly in relation to equity and diversity. Key responsibilities include coordinating purchase and expense processes, which involves a detailed review for compliance with University, NCAA, and other applicable policies, as well as proper budget coding. The individual must develop a thorough understanding of the University’s purchase and expense software to effectively complete assigned tasks and educate others on its efficient use. The position also entails serving as the main Voucher Specialist, managing the department's invoice submission email, ensuring timely payments, coordinating approvals, and maintaining proper documentation. Additionally, the role involves overseeing Travel Card and Reimbursement Expense Reports, where the individual will be responsible for first-level reviews and supporting training efforts across the Department. The position requires follow-up with staff to ensure compliance and adequate documentation, as well as managing procurement cards and advising departmental units on related matters. The individual will assist in policy education and enforcement, serving as a resource for department staff and developing new educational materials tailored to the needs of athletics staff. Other responsibilities may include managing U Market orders, entering purchase requisitions, vendor relationships, and supporting various financial analysis and project management tasks. The position is designed to cultivate productive relationships throughout the Department and University, ensuring effective communication processes and compliance with all relevant policies and procedures.