Coordinator of Business Operations

$48,000 - $53,000/Yr

University of Colorado - Allenspark, CO

Full-time - Entry Level

Allenspark, CO

Educational Services

About the position

The University of Colorado Boulder is seeking a Coordinator of Business Operations for the Engineering Management Program (EMP). This role is pivotal as it serves as the primary point of contact for students, faculty, vendors, and visitors, ensuring smooth operations and effective communication within the program. The Coordinator will be responsible for a variety of tasks including scheduling, logistics, and coordination for numerous events throughout the academic year. This includes entering course schedules into Campus Solutions by the appropriate deadlines and submitting necessary documentation for course changes and adjustments throughout the semester. Additionally, the Coordinator will manage the tracking of the program's technology, equipment, office supplies requests, and building maintenance repairs. Administrative duties will also encompass being the liaison for phone, key, and parking issues, along with providing general administrative support for the program. The Engineering Management Program offers a Master of Engineering in Engineering Management (ME) degree, a minor in Engineering Management, a minor in Engineering Entrepreneurship, and various graduate certificates. The program aims to prepare engineers and technical professionals for career advancement in leadership and management roles. The Coordinator will play a crucial role in supporting the program's mission by ensuring that all operational aspects run efficiently and effectively, thereby contributing to the overall success of the students and faculty involved. Key responsibilities include managing enrollment and student services, coordinating graduation ceremonies, serving as the Faculty Course Questionnaire (FCQ) Coordinator, and overseeing program data collection and reporting. The Coordinator will also act as the primary point of contact for all inquiries, manage office supplies and technology purchases, and support event logistics. This position requires a proactive approach to problem-solving and the ability to manage multiple projects simultaneously, ensuring that all tasks are completed in a timely manner. The Coordinator will also be involved in academic scheduling, working closely with faculty leadership to plan courses each semester and ensuring compliance with university policies and procedures.

Responsibilities

• Act as the primary point of contact for students, faculty, vendors, and visitors.
• Support scheduling, logistics, and coordination for events throughout the year.
• Enter course schedules into Campus Solutions by deadlines.
• Submit necessary documentation for course changes and adjustments.
• Manage tracking of program technology, equipment, and office supplies requests and purchases.
• Coordinate building maintenance repairs and administrative tasks.
• Plan and direct graduation/recognition ceremonies for students.
• Serve as EMEN Faculty Course Questionnaire (FCQ) Coordinator.
• Manage program data collection and reporting needs.
• Declare and award certificates for degree and certificate students.
• Serve as first reviewer on applications for admissions.
• Manage orders and track purchases according to University rules.
• Support event logistics including setup and cleanup.
• Distribute department mail and schedule maintenance on office equipment.
• Work closely with EMP leadership on building or space issues.
• Manage organization of EMP common areas and student employee hires.
• Meet with faculty leadership to plan courses each semester.
• Set up and maintain courses in the university course scheduling system.
• Monitor and update course enrollments and track workflow for course proposals.

Requirements

• Bachelor's degree or equivalent work experience in a related field from an accredited college or university (P1 Level).
• Bachelor's degree and one year of administrative and customer service experience, or related work (P2 Level).
• Proficiency in Microsoft Office applications, including Word and Excel.
• Excellent written and verbal communication, interpersonal, and organizational skills.
• Interest and comfort working with technology and computer programs.
• Ability to manage multiple projects simultaneously.
• Creative problem solver with the ability to work independently and as part of a team.

Nice-to-haves

• Three years of relevant work experience in a related occupation.
• Experience in higher education.

Benefits

• Medical insurance
• Dental insurance
• Retirement plans
• Paid time off
• Tuition benefit
• ECO Pass
• Relocation assistance available within department guidelines.