Coordinator of Special Projects

Harvard University - Boston, MA

Full-time - Mid Level

Hybrid - Boston, MA

Educational Services

About the position

The Coordinator of Special Projects at Harvard Medical School's Department of Global Health and Social Medicine (DGHSM) plays a crucial role in organizing and managing various projects and initiatives aimed at improving global health equity. This position involves overseeing the day-to-day operations of the Paul Farmer Collaborative, planning academic symposia, maintaining the department's website, and disseminating a weekly newsletter. The Coordinator will work closely with faculty and staff to ensure effective collaboration and communication, while also providing administrative and financial support to the executive director.

Responsibilities

• Maintain and monitor project plans and schedules for special projects.
• Organize, attend, and participate in stakeholder meetings, facilitating discussions and taking minutes.
• Ensure smooth processes to drive collaborations with faculty and staff.
• Document and follow up on important actions and decisions from meetings.
• Prepare necessary presentation materials for meetings.
• Create a project management calendar for fulfilling each goal and objective.
• Serve as the primary point of contact for external needs of special projects.
• Disseminate the weekly newsletter and manage the department website.
• Plan and execute symposia and other special events related to special projects.
• Provide administrative and financial support to the executive director and director of finance.

Requirements

• 4 or more years of relevant experience, with a Bachelor's degree counting towards experience.
• Experience in an academic setting working with faculty and students.
• Excellent organizational and communication skills.
• Ability to handle confidential and sensitive information.
• Ability to work independently and collaboratively with others.
• Ability to manage concurrent projects and multiple priorities.
• High degree of flexibility and adaptability.
• Proficiency in Microsoft Word, Excel, and PowerPoint.

Nice-to-haves

• Experience in higher education or a related field.

Benefits

• 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff).
• 12 accrued sick days per year.
• 12.5 holidays plus a Winter Recess in December/January.
• 3 personal days per year (prorated based on date of hire).
• Up to 12 weeks of paid leave for new parents who are primary caregivers.
• Comprehensive medical, dental, and vision benefits.
• Disability and life insurance programs.
• Child and elder/adult care resources including on-campus childcare centers.
• Employee Assistance Program and wellness programs.
• University-funded retirement plan with contributions from 5% to 15% of eligible compensation.
• Tuition Assistance Program including $40 per class at the Harvard Extension School.
• Tuition Reimbursement Program providing 75% to 90% reimbursement up to $5,250 per calendar year.
• Professional Development programs and classes at little or no cost.
• Various commuter options including discounted parking and public transportation passes.