Coordinator, Operations

$39,520 - $44,720/Yr

South Coast Botanic Garden Foundation - Rancho Palos Verdes, CA

Full-time - Entry Level

Rancho Palos Verdes, CA

Museums, Historical Sites, and Similar Institutions

About the position

The Operations Coordinator at South Coast Botanic Garden plays a vital role in supporting the Operations Department by assisting in the development, coordination, and execution of key processes across various areas such as Exhibits, Safety and Security, Horticulture, and Volunteer Management. This position is essential for ensuring the smooth operation of daily activities and the successful implementation of both short- and long-term projects aimed at enhancing the Garden's operations and visitor experience.

Responsibilities

• Collaborate with the Operations Manager and Chief Operating Officer to coordinate and support Garden projects, including traveling and permanent exhibits, Garden maintenance, capital projects, and seasonal installations.
• Schedule and manage deliveries, procurement, and reservations for the Operations Department.
• Plan and oversee the implementation of operational projects to support the Garden's strategic goals.
• Manage the supply and contract procurement processes to maintain efficiency and cost-effectiveness.
• Communicate effectively with various departments to ensure alignment on project objectives and timelines.
• Adhere to and promote safety guidelines, maintain a safe work environment, and demonstrate a commitment to safe practices.
• Ensure a positive visitor experience by interacting professionally with guests, volunteers, and staff and demonstrating strong customer service skills.
• Operate power tools and other equipment as needed to support garden and maintenance activities.
• Perform other duties as assigned to support the goals and needs of the Garden.

Requirements

• A willingness to learn, develop, and implement new processes.
• Analytical skills to assess program-specific data and reflect on performance for continuous improvement.
• Excellent time management skills and an ability to work in a deadline-driven environment.
• Detail-oriented and well organized.
• Excellent verbal, written, and interpersonal communications skills, with an interest in enhancing public speaking abilities.
• A high degree of professionalism when interacting with others and ability to maintain composure in high-pressure situations.
• Strong teamwork and collaboration skills, with experience working cross-departmentally and with external stakeholders.
• Proficiency in Microsoft Office Suite, Google Suite (or similar software), phone, calculator, copier, and printer.
• Commitment to inclusion, diversity, adherence to core organizational values, and providing a welcoming experience for all audiences.
• Ability to stand, walk, and bend outside for consecutive hours at a time, ability to lift up to 20 pounds.

Nice-to-haves

• Bachelor's degree or combination of education and relevant work experience in a related field (e.g., education, museum studies, curation, science, communication) is preferred.
• One or more years of experience in coordination and facilitation within a nonprofit, corporate, or similar environment.
• One to three years of customer service experience.
• One to three years of experience building and managing detailed operational calendars.

Benefits

• Competitive hourly pay ranging from $19.00 to $21.50 based on experience.
• Opportunities for professional development and growth within the organization.