Coordinator, Oversight Project

$50,000 - $55,000/Yr

The Heritage Foundation - Washington, DC

Full-time - Entry Level

Washington, DC

Ambulatory Health Care Services

About the position

The Coordinator for the Oversight Project at The Heritage Foundation plays a crucial role in providing exceptional administrative and program support to the Oversight Project team. This position is designed for an entry-level candidate who is comfortable in a fast-paced environment and possesses strong organizational skills. The Coordinator will assist with day-to-day operations, conduct research projects, and coordinate with other Heritage staff and external partners. The role requires the ability to exercise sound judgment and manage multiple, time-sensitive projects and priorities effectively. In this position, the Coordinator will manage the schedules of the Executive Director and Chief Counsel, including travel arrangements, meeting itineraries, and briefing materials. The role also involves organizing administrative materials for ongoing Freedom of Information Act (FOIA) requests and lawsuits, as well as filing and organizing document productions within internal systems. Additionally, the Coordinator will be responsible for organizing and managing internal and external events, conferences, and meetings, which includes handling invitations, logistics, and accounting details. The Coordinator will provide research support for ongoing investigations and administrative support to the Oversight Project team. This includes preparing activity and expense reports, procuring office supplies, maintaining department files, databases, and contact lists, routing correspondence, and carrying out special projects as assigned by the Executive Director and Chief Counsel. The ideal candidate will have a basic knowledge of policy issues and American government, along with excellent communication, writing, and proofreading skills.

Responsibilities

• Manage Executive Director and Chief Counsel's schedules, travel arrangements, meeting itineraries and briefing materials.
• Organize the administrative materials for ongoing FOIA requests and lawsuits.
• File and organize document productions within internal systems.
• Organize and manage internal and external events, conferences, and meetings, including invitations, logistics, and accounting details.
• Provide research support for ongoing investigations.
• Provide administrative support to Oversight Project team, including preparing activity and expense reports, procuring office supplies, maintaining department files, databases, and contact lists, routing correspondence, and carrying out special projects.
• Perform other duties as assigned by the Executive Director and Chief Counsel.

Requirements

• Bachelor's degree required.
• 0 - 3 years of relevant experience, preferably Capitol Hill scheduling, staff assistant duties, or paralegal work.
• Excellent communications, writing, and proofreading skills.
• Proficiency in Microsoft Suite; database experience preferred.
• Excellent organizational, planning, and interpersonal skills.
• Willingness to recommend organizational improvements to superiors.
• Ability to take direction and to work with others in a team.
• Basic knowledge of policy issues and American government.
• Discretion and ability to maintain confidentiality.

Benefits

• Dental insurance
• Paid time off
• Vision insurance
• Best-in-class health care
• Employer-sponsored retirement funding
• 14 weeks of paid leave for new moms
• 6 weeks of paid leave for new dads
• "Take what you need" PTO and sick leave