Coordinator- Project Support Specialist

Property Solutions - Edison, NJ

Full-time - Entry Level

Edison, NJ

Professional, Scientific, and Technical Services

About the position

The Opportunity Property Solutions is seeking a highly skilled full-time Coordinator, Project Field Support to provide administrative and report review/preparation in support of our Engineering division in Edison, NJ. Our ideal candidate is self-motivated and can work well both independently and within a team. This essential role provides administrative project support to our expert project management team. The Coordinator will work in collaboration with Project Managers in producing and assembling specific reports, collecting, assembling, and maintaining documents. This position is crucial for ensuring that all project documentation is accurate and delivered on time, which is vital for the success of our engineering projects. The responsibilities of the Coordinator include assisting in coordinating proposals, Requests for Information, and Requests for Proposals. The role involves data entry, compiling, and reviewing reports for quality and accuracy of non-technical content, and delivering reports based on client requirements and instructions. The Coordinator will maintain a schedule for deliverables and produce engineering reports, ensuring that all appendices items are complete for inclusion in the reports. Additionally, the Coordinator will prepare reports in PDF format, post them on client websites, or handle other electronic delivery methods, as well as printing, collating, and binding reports, and preparing FedEx packages. The position also requires typing and editing engineering reports and spreadsheets submitted by the engineering project managers or office manager. The Coordinator will track and check the receipt of construction plans, specifications, and documents for projects, responding and corresponding with project contacts via email or phone until all required documentation is received. This role is essential for maintaining the flow of information and ensuring that all project requirements are met in a timely manner.

Responsibilities

• Work in collaboration with Project Managers in producing and assembling specific reports.
• Collect, assemble, and maintain documents.
• Assist in coordinating proposals, Requests for Information, and Requests for Proposals.
• Data entry, compile and review reports for quality and accuracy of non-technical content.
• Deliver reports based on clients' requirements/instructions.
• Maintain a schedule for deliverables.
• Production of engineering reports, including compiling and ensuring all appendices items are complete for inclusion in the engineering reports.
• Prepare reports in PDF format, post on client website or other electronic delivery of reports.
• Print, collate, and bind reports as well as preparing FedEx packages.
• Type/edit engineering reports and spreadsheets submitted by the engineering project managers or office manager.
• Track and check receipt of construction plans, specifications, and documents for projects.
• Respond/correspond with project contacts via email or phone until all required documentation is received.

Requirements

• Associates or Bachelor's degree preferred.
• 2 to 4 years relevant experience in a fast-paced and deadline-driven office environment required.
• Advanced skill using computers, specifically Adobe, Word, Excel, and Outlook.
• Candidates experienced with engineering and/or construction project processes will be strongly considered.

Nice-to-haves

• Excellent communication skills both written and verbal.
• Ability to work independently and within a team environment.
• Excellent time management skills with the ability to multi-task and prioritize multiple requests in an environment of deadlines and changing priorities.
• Motivated self-starter with strong customer service and organizational skills.
• Ability to work well with others and take direction from multiple individuals.

Benefits

• Competitive salary
• Paid time off
• Medical/Dental/Vision insurance
• Company provided life insurance
• Group 401k plan with company match
• Advancement opportunities as Property Solutions grows throughout the US.