Coordinator Projects II - Shreveport Administration

CHRISTUS Health - Shreveport, LA

Full-time - Entry Level

Shreveport, LA

Ambulatory Health Care Services

About the position

The Coordinator Projects II is responsible for the administration and coordination of various project plans, communications, and support deliverables within the department. This role involves vendor negotiations, site logistics, and onsite program coordination, requiring the ability to work independently and manage sensitive information while interacting with internal and external partners at all levels.

Responsibilities

• Coordinate multiple, parallel projects using formal project planning techniques.
• Direct the activities of staff both on-site and off-site during the project life cycle.
• Conduct customer and internal project calls as needed, serving as the customer's single point of contact.
• Maintain a proactive and customer-centric interface between the customer and the company, ensuring all parties are informed of project status and issues.
• Collaborate with department or team leaders in large scale project activities, including tracking escalations and scheduling resources.
• Research best practices to enhance initiatives.
• Support the management of the department budget, reconcile invoices, and track spending using Excel.
• Monitor, organize, and expedite the flow of work through the supervisor's office.
• Follow up on pending matters and obtain information from other departments or outside representatives.
• Make decisions on behalf of the supervisor as authorized.
• Manage own projects as assigned by department leadership, ensuring deadlines are met.
• Perform computer-based correspondence, documents, charts, and reports.
• Independently compose non-routine correspondence for management team signatures.
• Develop report formats, charts, and presentations.
• Maintain database systems and organize file systems for easy access to information.
• Copy and distribute documents to ensure accurate and timely customer service.
• Review and prioritize incoming mail.
• Maintain and coordinate schedules for designated staff members, including travel and conference arrangements.
• Assist team members with ongoing processes and special projects as assigned.

Requirements

• High School Diploma required
• Bachelor's Degree preferred
• Academic training in secretarial science or other general undergraduate study is preferred
• Strong interpersonal skills
• Excellent verbal and written communication skills
• Ability to work independently
• Strong organizational and follow-up skills
• Strong composition, spelling, grammar, and proofreading skills
• Proven ability to compose and edit correspondence, create graphs, and develop layouts
• Ability to perform multiple tasks simultaneously
• Excellent proven computer skills (Microsoft Office)
• Minimum of 2 years of professional experience in an office with increasing responsibility
• 2 Years Supply Chain/Purchasing Experience is preferred
• Previous experience coordinating multiple projects is preferred.

Benefits

• Vision insurance