Harvard University - Cambridge, MA
posted 3 months ago
The Coordinator for University-Wide Engagement & Events at Harvard University plays a pivotal role in supporting the Alumni Affairs and Development (AA&D) team. This position is integral to the planning and execution of various events organized by the Harvard Alumni Association (HAA), which includes a wide range of intellectual, social, and training programs. The coordinator will be responsible for managing events that can range in size from intimate gatherings of 10 participants to large-scale events accommodating up to 10,000 attendees. This role requires a high level of professionalism and courtesy, as the coordinator will represent the HAA in all interactions with alumni, faculty, and other stakeholders. In addition to event coordination, the position involves engaging with Harvard faculty and alumni through various communication channels, including phone calls, emails, and in-person interactions at events. The coordinator will also be tasked with coordinating complex multi-department special projects, which necessitates the development and maintenance of partnerships with diverse campus colleagues. Administrative support for the University-wide Alumni Engagement department is also a key responsibility, which includes creating web content, registration forms, and surveys for events, as well as handling inquiries related to alumni events. The coordinator will assist with logistical arrangements for department events, which encompasses site selection, contract negotiations, catering arrangements, and audiovisual requirements. The role requires staffing at University-wide events, which may involve occasional evening and weekend hours. Additionally, the coordinator will be responsible for coordinating meetings, taking notes, and following up on action items for University-wide programs and volunteer committees. The position also includes editing and designing presentations and reports for the Alumni Engagement department and the Office of the Executive Director, as well as implementing and maintaining databases to measure alumni engagement. Researching, analyzing, and presenting departmental data will also be part of the coordinator's duties, along with developing systems for cross-department reporting and transparency.