Corp Multifamily Operations - Regional Recertification Specialist, Affordable Housing

Harbor Group Management - Arlington, VA

Full-time

Arlington, VA

Real Estate

About the position

The Regional Recertification Specialist is responsible for managing the recertification process at the site level within the affordable housing sector. This role requires a strong understanding of recertifications, program compliance, and resident relations, ensuring that all processes are completed accurately and in a timely manner. The position involves significant travel to various communities within the assigned portfolio, emphasizing the need for effective communication and coordination with onsite teams.

Responsibilities

• Oversee the completion of the recertification process at the site level.
• Process and collect resident information including third-party verification.
• Determine eligibility for continued occupancy and process certifications as needed.
• Ensure proper calculation of income, assets, and rent levels.
• Work in accordance with Harbor Group's Standard Operating Procedures and HUD Handbook 4350.3.
• Process annual certifications along with lease renewals and submit required packages for review and approval.
• Prepare and distribute recertification notices to the assigned portfolio.
• Coordinate with site team members to schedule required appointments with residents.
• Regularly review recertification schedules to ensure timely processing.
• Work with Property Management to ensure non-compliant residents receive 21/30 notices.
• Evaluate and assess the maintenance and accuracy of tenant files according to Harbor Group policies.
• Provide monthly status reports to the Director of Compliance, Affordable Housing.
• Collaborate with Regional Manager and Regional Compliance Manager on corrective action plans for non-compliant communities.
• Maintain MRI and NextGen systems for the assigned portfolio weekly.
• Travel to various sites within the assigned portfolio a minimum of 3 days per week.
• Assist in mandatory pre-audits, audits, and applicable corrective actions with the Regional Compliance Manager.
• Provide guidance and training for onsite team members performing compliance duties.
• Attend industry training as required.
• Perform special projects as needed.

Requirements

• Minimum of 3 years of experience in affordable & LIHTC multifamily housing properties.
• Strong written and verbal communication skills.
• Proficient in Microsoft Word, Excel, and Outlook.
• Strong knowledge of LIHTC and HUD regulations.
• Strong knowledge of the IRS 8823 Guide and HUD Manual 4350.3.
• Ability to work in a fast-paced environment.