Corporate Administrative Assistant

$36,400 - $40,040/Yr

LifeSouth - Gainesville, FL

Full-time - Entry Level

Gainesville, FL

Ambulatory Health Care Services

About the position

LifeSouth Community Blood Centers is seeking a Corporate Administrative Assistant to provide high-level administrative support to the COO. This role is essential in maintaining the supervisor's calendar, managing communications, and coordinating logistics for meetings and travel. The ideal candidate will be enthusiastic, team-oriented, and goal-driven, contributing to the organization's mission of providing safe blood supplies to the community.

Responsibilities

• Maintain and organize the supervisor's calendar, meetings, and travel schedule.
• Draft correspondence, answer phones, coordinate mailing and handle inquiries on the supervisor's behalf.
• Act as liaison between all executive officers and related departments.
• Take inventory of office supplies and order office supplies as needed.
• Provide logistical support of quarterly Board of Directors meetings and Committee meetings.
• May manage and implement special projects, as assigned.

Requirements

• Associate degree
• Basic computer skills and experience with computer programs such as MS Office (Word, Excel, Outlook, and PowerPoint)
• Ability to work both independently and as a team member
• Ability to organize and complete multiple assignments with precision and quick turnaround
• Extensive project management experience including strong organizational skills, ability to prioritize, ability to coordinate with others, and meet deadlines
• Strong leadership skills
• Strong analytic and critical-thinking skills
• Ability to work with travel logistics, scheduling, and meeting management
• Strong skills in communication, self-confidence, client relationships, written communication, promoting process improvement, decision making, presenting, and administrative writing
• Valid driver's license is required.

Nice-to-haves

• Bachelor's degree preferred
• Previous administrative assistant/clerical experience preferred

Benefits

• Health savings account
• Health insurance
• Dental insurance
• Paid time off
• Vision insurance
• 403(b)
• Life insurance