Corporate Bookkeeper

$40,000 - $40,000/Yr

Passage Ministries - Gainesville, FL

Full-time - Entry Level

Gainesville, FL

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Corporate Bookkeeper for this not-for-profit organization is a highly responsible professional position having day-to-day operational oversight and primary responsibility for bookkeeping and payroll functions and budget performance monitoring while ensuring compliance with internal policies, directives, procedures, and applicable state and federal accounting standards and regulations for non-profit corporations. The Corporate Bookkeeper is responsible to the CEO. This role requires a strong commitment to maintaining the integrity of financial data and ensuring that all financial practices align with the organization's mission and values. The Corporate Bookkeeper will play a crucial role in the financial health of the organization, providing accurate financial reporting and analysis to support decision-making processes. Specific duties and responsibilities of the Corporate Bookkeeper include maintaining and ensuring the accuracy, completeness, and proper use and operation of the corporate financial database and automated record systems. The position functions in accordance with established financial policies, standards, procedures, internal controls, and applicable federal, state, and local laws. The Corporate Bookkeeper will periodically review the bookkeeping and reporting methods and practices of internal departments and enterprises for compliance, ensuring that all financial transactions are recorded accurately and timely. The Corporate Bookkeeper will also be responsible for processing accounts payable and receivable invoices, compiling and entering financial transactions, preparing payments, processing payroll, generating 1099s for contractors, and maintaining the chart of accounts. This role requires the ability to reconcile financial discrepancies, prepare financial statements and reports, and assist in the preparation and maintenance of annual budgets. The Corporate Bookkeeper will communicate effectively with clients, suppliers, and vendors, providing clerical and administrative support as required. Additionally, the position involves securing financial information through regular database backups and maintaining confidentiality of sensitive financial data.

Responsibilities

• Maintains and ensures the accuracy, completeness, and proper use and operation of the corporate financial database and automated record system(s).
• Functions in accordance with established financial policies, standards, procedures, internal controls, and applicable federal, state, and local laws.
• Periodically reviews the bookkeeping and reporting methods and practices of internal departments and enterprises for compliance.
• Receives, processes, and when necessary, investigates accounts payable and receivable invoices.
• Compiles, enters, and electronically posts all contributions and receipts and financial transactions and journal entries.
• Prepares payments by verifying documentation and generating appropriate check disbursements.
• Processes payroll in a timely manner.
• Generates 1099's for contractors.
• Maintains and establishes the chart of account(s).
• Reconciles financial discrepancies by collecting and analyzing account information.
• Prepares petty cash, credit card accounts, loans, notes, and bank reconciliation(s) in a timely manner.
• Organizes and maintains manual financial records.
• Assists in the preparation and maintenance of annual budget(s).
• Calculates variances from the budget and reports overages and potential issues to senior management.
• Performs research, collection, analysis, and summarization of financial data.
• Prepares weekly, monthly, annual, and on-demand financial statements and reports for senior management, including income and expense and balance sheets.
• Assembles financial information for external accountant, auditors, or agencies, as directed.
• Prepares and recommends guidelines and procedures to effect the efficient and accurate management of financial systems.
• Communicates (both in verbal and written form) with clients, client suppliers, vendors.
• Provides clerical and administrative support, as required.
• Secures financial information by regularly and daily completing database backups.
• Acquires and maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; viewing internet trainings, making inquiries of approved consultants, etc.
• Researches and makes best-practices recommendations to management.
• Identifies opportunities to control and/or reduce costs and increase business revenue.
• Maintains customer confidence and protects operations by keeping financial information confidential.
• Performs other duties and special projects as assigned from time to time.

Requirements

• Must have a strong Christian belief.
• Strong work ethic.
• Exhibit initiative and innovative skills.
• Attention to detail and accuracy in accounting and bookkeeping procedures.
• An effective planner and organizer.
• Aptitude for numbers.
• Well organized and able to work under pressure.
• Reporting and analytical skills and results-oriented.
• Ability to perform several tasks concurrently with ease and professionalism.
• Ability to operate calculator, computer, and other general office equipment.
• Knowledge of computerized accounting and bookkeeping principles.
• Knowledge of regulatory requirements of processing payroll accounting transactions and payroll returns.
• Ability to communicate clearly, effectively, and concisely, both verbally and in writing, in English.
• Must be able to keep business matters strictly confidential.
• Must have excellent interpersonal and customer service skills.
• May be required to be a Notary Public.
• Ability to work independently and make decisions in accordance with established policies and regulations.
• Effective scheduling and monitoring skills.
• Effective in problem analysis and problem solving.
• Effective team player.
• Proficient in use of accounting and office management software, including Microsoft Excel, Word, PowerPoint, etc.
• Familiarity and experience with QuickBooks, Quicken, or Powerchurch software desirable.
• Knowledge in Mathematics, English, and Business related subjects.

Nice-to-haves

• Experience with QuickBooks, Quicken, or Powerchurch software.

Benefits

• Employee discount
• Paid time off