Corporate Bookkeeper

$36,400 - $43,680/Yr

Passage Ministries - Gainesville, FL

Full-time - Entry Level

Gainesville, FL

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Corporate Bookkeeper is a key professional role within a not-for-profit organization, responsible for overseeing daily bookkeeping and payroll functions, ensuring compliance with accounting standards and internal policies. This position plays a crucial role in budget performance monitoring and financial reporting, directly reporting to the CEO.

Responsibilities

• Maintain and ensure the accuracy and completeness of the corporate financial database and automated record systems.
• Function in accordance with established financial policies, standards, procedures, and applicable laws.
• Review bookkeeping and reporting methods for compliance periodically.
• Process accounts payable and receivable invoices, including investigations when necessary.
• Compile, enter, and electronically post all contributions, receipts, and financial transactions.
• Prepare payments by verifying documentation and generating check disbursements.
• Process payroll in a timely manner and generate 1099's for contractors.
• Maintain and establish the chart of accounts.
• Reconcile financial discrepancies by collecting and analyzing account information.
• Prepare petty cash, credit card accounts, loans, notes, and bank reconciliations in a timely manner.
• Organize and maintain manual financial records.
• Assist in the preparation and maintenance of annual budgets, calculating variances and reporting issues to senior management.
• Prepare financial statements and reports for senior management, including income and expense statements and balance sheets.
• Assemble financial information for external accountants, auditors, or agencies as directed.
• Prepare and recommend guidelines for efficient financial system management.
• Communicate with clients, suppliers, and vendors both verbally and in writing.
• Provide clerical and administrative support as required.
• Secure financial information by completing database backups regularly.
• Maintain professional knowledge through workshops and publications.
• Identify opportunities to control costs and increase revenue.
• Maintain confidentiality of financial information.
• Perform other duties and special projects as assigned.

Requirements

• Must have a strong Christian belief.
• Strong work ethic and initiative.
• Attention to detail and accuracy in accounting procedures.
• Effective planning and organizational skills.
• Aptitude for numbers and ability to work under pressure.
• Reporting and analytical skills, results-oriented.
• Ability to multitask effectively and professionally.
• Knowledge of computerized accounting and bookkeeping principles.
• Knowledge of payroll accounting transactions and regulatory requirements.
• Excellent verbal and written communication skills in English.
• Ability to maintain confidentiality of business matters.
• Excellent interpersonal and customer service skills.
• Ability to work independently and make decisions per established policies.
• Effective scheduling and monitoring skills.
• Proficient in accounting and office management software, including Microsoft Excel, Word, PowerPoint.
• Familiarity with QuickBooks, Quicken, or Powerchurch software is desirable.

Nice-to-haves

• Experience with QuickBooks or similar accounting software.
• Notary Public certification.

Benefits

• Employee discount
• Paid time off
• Referral program