Corporate Executive Assistant

$49,920 - $83,200/Yr

Tak Communications - Sioux Falls, SD

Full-time - Mid Level

Sioux Falls, SD

Broadcasting and Content Providers

About the position

The Corporate Executive Assistant at TAK Communications is responsible for providing comprehensive administrative support to two executive leaders in the corporate office located in Sioux Falls, SD. This full-time position requires a proactive individual with exceptional communication skills and meticulous attention to detail, capable of managing complex schedules, coordinating travel, and maintaining confidentiality while juggling multiple tasks.

Responsibilities

• Provides direct administrative support to two executive leaders, managing calendars, scheduling meetings, and organizing appointments.
• Serves as a designated point of contact, managing calls and emails, responding on behalf of the executive leaders when necessary.
• Assists in organizing and coordinating events, meetings, and conferences, including all logistics, preparing agendas, and ensuring all necessary materials are available.
• Prepares and edits correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
• Tracks and manages expenses, processes reimbursements, and maintains records for executive leaders.
• Coordinates domestic travel, including booking flights, accommodation, and transportation, ensuring seamless logistics for business trips.
• Proactively anticipates the needs of executive leaders, suggesting solutions and addressing issues before they arise.
• Handles ad hoc tasks and special projects as assigned, demonstrating flexibility and adaptability in a fast-paced environment.
• Maintains discretion and confidentiality in handling sensitive company and personal information.

Requirements

• 5+ years of experience as an Executive Assistant or in a similar administrative support role.
• Strong organizational and time management skills with the ability to prioritize and handle multiple tasks efficiently.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management tools.
• Ability to handle sensitive information with discretion and maintain a high level of confidentiality.
• Strong attention to detail, with the ability to work independently and under pressure.
• Flexibility and adaptability to changing priorities and needs.
• Experience in travel coordination and expense management.
• Valid driver's license.
• Passing of all pre-employment requirements (MVR, Background Check, Drug Screen).

Benefits

• Health insurance
• Dental insurance
• Paid time off
• Vision insurance
• 401(k) matching
• Life insurance
• Opportunities for advancement