Corporate Paralegal - Federal | Remote, USA

Optiv Security - Cincinnati, OH

Full-time

Remote - Cincinnati, OH

Professional, Scientific, and Technical Services

About the position

The Corporate Paralegal is a vital role within the Legal Department, responsible for assisting in the planning, execution, completion, and maintenance of various projects, risk management efforts, and process improvements. This position is fully remote and can be hired anywhere in the continental U.S. The Paralegal will track project completion and operations issues, providing updates to the Senior Corporate Counsel regarding the status of these projects and issues. Acting as the company signatory for non-disclosure agreements, representations, certifications, and contract standard terms and conditions, the Paralegal will work closely with leadership, sales, and partner alliance teams to mitigate legal risks during the negotiation and execution of legal agreements. In addition to managing the contracting and administrative workflow for the legal department, the Paralegal will review and edit various legal documents, including Non-Disclosure Agreements and Professional Service Agreements. The role involves assisting in the management of federal contract lifecycles by collaborating with other departments to ensure contract deadlines, milestones, and payments are met, while also advising on upcoming expiration dates. The Paralegal will support the Senior Counsel in contract preparation and interactions with counterparties and outside counsel, manage the Department's records management tools, and recommend improvements to existing tools and processes. The position also entails monitoring Corporate Compliance programs and compliance processes, creating and updating contractual templates, and providing legal training. The Paralegal will be responsible for monitoring customer portals and completing Representations and Certifications to ensure compliance with FAR/DFARs. Additional responsibilities include assisting with proposal responses, addressing specific contract questions from internal departments, participating in corporate compliance training, and collaborating with internal teams to share best practices and support Optiv's culture and core values. The role requires proactive follow-up with clients and partners to ensure their needs are met, as well as maintaining product and industry knowledge and building professional relationships with federal client managers.

Responsibilities

• Manage contracting and administrative workflow for the legal department, including the intake of contract requests, tracking contract negotiation and signature, and filing completed contracts.
• Review and edit Non-Disclosure Agreements, Professional Service Agreements, and various other legal documents.
• Assist in the management of federal contract lifecycles by collaborating with other departments to manage contract deadlines, milestones, and payments, and advising on upcoming expiration dates.
• Support the Senior Counsel on contract preparation and interactions with counterparties and outside counsel as requested.
• Manage the Department's records management tools and processes.
• Recommend areas for improvement in existing Legal Department and company tools, processes, and policies.
• Assist Senior Counsel in monitoring Corporate Compliance programs and compliance processes such as ISO recertifications, CMMI, SCM, OCI, GDPR, GIDEP, and ClearShark Terms and Conditions.
• Create and update contractual templates and provide legal training.
• Monitor customer portals such as FEDRAMP, SAMs, Exostar, SAP Ariba, and SAIC.
• Complete Representations and Certifications to ensure compliance with FAR/DFARs, including new vendor/customer forms and data calls for service-related project work by required due date.
• Assist with proposal responses as needed by Capture and Contracts Management.
• Work with internal departments concerning specific contract questions, issues, and problems.
• Participate in corporate compliance training, operations/systems improvements, user-acceptance testing, and personal career development activities.
• Collaborate with internal teams to share best practices, ideas, and training that support Optiv's culture and core values.
• Proactively follow up with clients, partners, distributors, and client managers to ensure the sales cycle and client needs are met.
• Develop and maintain product and industry knowledge.
• Build a professional relationship with the assigned federal client manager/client director to reflect Optiv + ClearShark's core values.
• Actively volunteer to complete tasks on behalf of peers that are out of the office.
• Perform other duties as assigned.

Requirements

• Paralegal degree/certificate from an American Bar Association (ABA) approved paralegal program or Bachelor's degree in law, legal studies, political science, business administration, or other related discipline from an accredited 4-year institution or equivalent legal knowledge gained from work experience.
• Minimum of five years in federal contracting and general business experience.
• Minimum of five years of experience coordinating and supporting various kinds of projects.
• Solid familiarity with the FAR, DFAR, GSA contracts and associated regulations.
• Excellent project management, organization, and team collaboration skills.
• Working knowledge of Microsoft SharePoint, Teams, and associated Microsoft Office 365 applications.
• Exceptional verbal communication, presentation, writing, and interpersonal skills.
• Comfortable handling and managing complex projects with limited oversight.
• Excellent attention to detail, with the ability to find inconsistencies and errors.
• Prior experience as an in-house paralegal for an entity legal department.
• Understanding of in-house legal department operations, including records management.
• Experience in the defense and government services industries.
• Flexibility and initiative to navigate ambiguous/evolving factual circumstances.
• Strong negotiator with excellent problem-solving abilities.
• Detailed knowledge of government regulations and guidelines about contracts.
• Professionalism, integrity, good judgment, and respect for confidentiality.
• A flexible, can-do attitude that makes you willing to take on new, unfamiliar tasks.
• Ability to read, analyze, interpret, and summarize a wide variety of legal documents.
• Ability to facilitate completion of non-disclosure agreements and commercial contracts, with experience reviewing and drafting contracts.

Benefits

• A company committed to championing Diversity, Equality, and Inclusion through Employee Resource Groups.
• Work/life balance.
• Professional training resources.
• Creative problem-solving and the ability to tackle unique, complex projects.
• Volunteer Opportunities through "Optiv Chips In" which encourages employees to volunteer and engage with their teams and communities.
• The ability and technology necessary to productively work remotely/from home.