CORPORATE PAYROLL SPECIALIST

Wells - Albany, MN

Full-time

Albany, MN

Food Services and Drinking Places

About the position

The Corporate Payroll Specialist is responsible for assisting in the accurate and timely processing of payroll for all company employees. This role involves maintaining payroll records, processing employee earnings and deductions, and ensuring compliance with company policies and legal requirements. The Payroll Specialist will work closely with the payroll team to support daily operations and resolve payroll-related issues relating to the weekly multi-state, multi-union payroll for approximately 2,200 employees. In this position, the specialist will assist with processing weekly payrolls, ensuring accuracy in employee earnings, deductions, and benefits. They will enter and update employee payroll information, including new hires, terminations, and salary changes. The role also includes handling payroll adjustments such as bonuses, overtime, and commissions, and ensuring payroll processing complies with federal, state, and local laws, as well as company policies. The Payroll Specialist will assist in the preparation and submission of payroll tax filings and reports, maintain accurate payroll records, and respond to employee inquiries regarding payroll. They will also assist with resolving payroll discrepancies, collaborate with HR to ensure accurate employee data for payroll processing, process wage garnishments, and assist with audits. Additionally, the specialist will compile monthly union reporting and complete testing for software upgrades, along with special projects as requested.

Responsibilities

• Assist with processing weekly payrolls, ensuring accuracy in employee earnings, deductions, and benefits.
• Enter and update employee payroll information, including new hires, terminations, and salary changes.
• Handle payroll adjustments such as bonuses, overtime, and commissions.
• Ensure payroll processing complies with federal, state, and local laws, as well as company policies.
• Assist in the preparation and submission of payroll tax filings and reports.
• Maintain accurate payroll records and ensure they are securely stored and accessible when needed.
• Respond to employee inquiries regarding payroll, providing clear and accurate information.
• Assist with resolving payroll discrepancies, including underpayments or overpayments.
• Collaborate with HR to ensure accurate employee data for payroll processing.
• Process wage garnishments.
• Assist with entering employee timesheets for field crew.
• Assist with audits.
• Compile monthly union reporting and other reports as needed.
• Complete testing for software upgrades.
• Complete special projects as requested, and perform other duties as assigned.

Requirements

• Associates degree in Accounting, Business, or related field.
• Minimum of 3 years payroll processing experience, multi state/multi union experience preferred.
• Strong understanding of payroll procedures.
• Knowledge and understanding of union collective bargaining agreements, payroll taxes, taxation of wages and benefits deductions.
• Experience with payroll systems; UKG Pro/Dimensions experience a plus.
• Must have interpersonal communication skills to interact with co-workers, supervisors, and managers.
• Strong problem-solving skills.
• Ability to maintain sensitive employee information in a confidential manner.
• Excellent computer skills; i.e., Excel, Outlook, Word.
• Detail oriented and organized in work.
• Ability to meet deadlines is critical.
• Must be motivated and self-driven to complete a task.
• Current working knowledge of state and federal tax regulations.
• Understanding of basic accounting principles.
• Strong customer service skills.

Benefits

• Paid holidays
• Health insurance
• Dental insurance
• Vision insurance
• Flexible spending for medical and daycare
• Health savings account
• 401(k) plan with profit sharing
• Short- and long-term disability insurance
• Life insurance