Corporate - Payroll Specialist

Unclassified - Mason, OH

Full-time - Mid Level

Mason, OH

10,001+ employees

About the position

As part of the EssilorLuxottica North America Payroll Team, the Payroll Specialist plays a crucial role in processing payroll in a high-volume Multi EIN and Multi-State environment for North America. This position involves the meticulous processing of payroll, which includes auditing, issue resolution, and reconciliations to ensure that payrolls are accurate and timely. The Payroll Specialist serves as the front-line support for incoming inquiries related to associates' pay, providing exceptional customer service and problem resolution while maintaining strict confidentiality of information at all times. The responsibilities of this role include processing, balancing, and transmitting payrolls to and from ADP payroll systems to ensure the completeness of the payroll process for weekly, bi-weekly, and monthly disbursements for over 40,000 employees, in compliance with federal and state wage and hour laws. The processing tasks encompass new hires, short-term disability (STD), wage assignments, relocations, expatriate compensation, additional pays, bonuses, commissions, direct deposits, paycards, and final pay for terminations. The Payroll Specialist is also responsible for ensuring that the automated timekeeping hours file is processed and balanced, calculating and creating out-of-sequence pay entries for corrections, and managing the tax and general ledger processes for accurate reporting to ADP and Accounting. In addition to payroll processing, the Payroll Specialist frequently interacts with various departments, assists with payroll, tax, and benefit reconciliations and audits, and creates and tracks service requests with third-party payroll providers. The role requires the ability to identify critical pay incoming tickets to determine the need for on-demand paycards or checks and processes emergency pays. The Payroll Specialist addresses incoming inquiries from the ticket system, internal employees, stakeholders, or regulatory agencies, escalating issues internally as necessary. Staying informed of all payroll and HR policies and procedures is essential, as is adherence to applicable state, local, and federal laws, rules, and regulations. The role also involves running employee pay detail reports as needed for HR, Legal, and Compliance requests, while providing excellent customer service to employees and coworkers, and performing general clerical duties related to payroll.

Responsibilities

• Process, balance, and transmit payrolls to and from ADP payroll systems for weekly, bi-weekly, and monthly disbursements.
• Handle payroll processing for new hires, STD, wage assignments, relocations, expatriate compensation, additional pays, bonuses, commissions, direct deposits, paycards, and terminations.
• Ensure automated timekeeping hours file is processed and balanced.
• Calculate and create out-of-sequence pay entries for corrections.
• Manage tax and GL processes for accurate reporting to ADP and Accounting, troubleshooting errors for resolution.
• Interact frequently with various departments to assist with payroll, tax, and benefit reconciliations and audits.
• Create, track, and resolve service requests with third-party payroll providers.
• Support direct training needs for incoming payroll staff.
• Identify critical pay incoming tickets to determine the need for on-demand paycards/checks and process emergency pays.
• Address incoming inquiries from the ticket system, internal employees, stakeholders, or regulatory agencies, escalating issues internally as necessary.
• Stay informed of all payroll and HR policies and procedures, adhering to applicable laws, rules, and regulations.
• Run employee pay detail reports as needed for HR, Legal, and Compliance requests.
• Provide excellent customer service to employees and coworkers.
• Perform general clerical duties related to payroll.

Requirements

• Associates degree in Human Resources or equivalent combination of education and experience required.
• 3+ years Payroll experience required.
• Experience with ADP's GlobalView, ADP reporting or equivalent.
• Previous experience with reporting, data analysis or payroll reconciliations.
• Solid understanding of payroll effects to payroll tax and accounting.
• Ability to create and modify reports using Globalview reports.
• Multi-state payroll processing experience in a fast-paced/large volume environment.
• Proficiency using Microsoft Excel and Word at an advanced level.
• Self-motivated, resourceful, takes initiative, analytical, with strong attention to detail.
• Trustworthiness with confidential information.
• Positive attitude and a team player.
• Willingness to accept and drive change.
• Strong active listening skills.

Nice-to-haves

• Bachelor's degree or equivalent experience.
• American Payroll Association (APA) CPP or FPC certification.
• Canadian payroll experience.
• Wage garnishment processing experience.

Benefits

• Employee discount
• Health insurance
• Paid time off