Corporate Senior Payroll Specialist

Buffalo Rock - Birmingham, AL

Full-time - Mid Level

Birmingham, AL

Food Manufacturing

About the position

The Corporate Senior Payroll Specialist at Buffalo Rock Company plays a crucial role in the Corporate Payroll team, assisting the Payroll Manager in managing payroll functions to ensure timely and accurate processing of employee pay in compliance with government regulations. This position is integral to maintaining the integrity of payroll operations, which includes end-to-end payroll processing and tax reporting. The Senior Payroll Specialist will be responsible for performing various payroll functions, including the entry of wage and overtime payments, processing payroll for assigned locations, and resolving any discrepancies that may arise. In addition to payroll processing, the Senior Payroll Specialist will prepare and distribute reports related to time worked, earnings, taxes, and deductions. They will also maintain payroll and attendance software, ensuring that all records are accurate and up-to-date. The role requires a proactive approach to staying current with payroll laws and tax regulations, as well as collaborating with corporate and franchise Employee-Partners to facilitate seamless payroll communication across the organization. The position demands a high level of confidentiality, sound judgment, and the ability to work under pressure while adhering to established Standard Operating Procedures. The Senior Payroll Specialist will also assist in the development and implementation of these procedures, ensuring compliance at all levels. This role is not only about processing payroll but also about providing guidance and support to other team members, embodying the company's core values, and contributing to a culture of continuous improvement.

Responsibilities

• Perform record keeping and payroll processing activities including entry of wage/overtime payments, rate/salary changes, paid time off (PTO), and payroll deductions.
• Process weekly payroll for assigned locations accurately and timely.
• Investigate and resolve payroll discrepancies and issues in a professional manner.
• Prepare/distribute reports of time worked, earnings, taxes, deductions, etc.
• Maintain time tracking, payroll, and attendance software programs.
• Prepare, log, and request tax payments (weekly, monthly, and quarterly).
• Enter garnishments in the HRIS and maintain a log of garnishment records and related employment verifications.
• Assist in the development and implementation of payroll Standard Operating Procedures.
• Stay current with payroll laws and tax regulations to ensure compliance at all levels.
• Work collaboratively with corporate and franchise Employee-Partners to ensure seamless payroll communication and execution across the organization.
• Collaborate with the Payroll Manager on payroll initiatives to improve efficiency and accuracy.
• Serve as a backup to any payroll team member as needed.
• Adhere to and ensure compliance with the payroll Standard Operating Procedures and regulations.

Requirements

• High School Diploma or General Education Degree (GED) required; Bachelor's Degree preferred.
• At least 3 years of experience as a Payroll Specialist.
• In-house processing experience for an organization with at least 500 employees.
• High level of proficiency in Microsoft Office programs including PowerPoint, Excel, Outlook, and Teams.
• Experience with Oracle software preferred.
• Experience with TCP software preferred.

Nice-to-haves

• Experience with payroll software and systems.
• Strong analytical skills to analyze and consolidate data.
• Excellent oral and written communication skills.
• Customer-oriented mindset with a focus on service excellence.
• Detail-oriented with exceptional attention to accuracy.
• Ability to work under pressure and meet deadlines.