Corporate -Supervisor, Payroll

EssilorLuxottica - Dallas, TX

Full-time - Mid Level

Dallas, TX

10,001+ employees

About the position

As part of the EssilorLuxottica HR Payroll Team, the Payroll Supervisor plays a crucial role in leading payroll processes for North America. This position is responsible for overseeing a team of payroll specialists and ensuring the execution and accuracy of multi-state payroll, which includes managing garnishments, benefits, and taxes in compliance with federal and state wage and hour laws. The Payroll Supervisor is expected to provide exceptional customer service and problem resolution while maintaining strict confidentiality of sensitive information at all times. The role involves frequent interaction with various internal departments such as Benefits, Compensation, HR Business Partners, Legal, Compliance, Store Operations, Accounting, and IT, as well as external vendors. The Payroll Supervisor must maintain a comprehensive understanding of payroll and Human Resource policies and procedures, including various PTO, Sick, and Holiday plans, to ensure the accuracy of accruals and payments. This position also requires adherence to applicable state, local, and federal laws, rules, and regulations. In addition to managing payroll execution, the Payroll Supervisor leads the continuous review of employee payroll data, researches and corrects errors, and addresses inquiries from internal employees and regulatory agencies regarding payroll issues. The role also includes setting up standard reports for automatic distribution and creating ad hoc reports as needed for legal, compliance, tax, and other business partners. Furthermore, the Payroll Supervisor participates in system testing of upgrade products and conversions, ensuring that payroll processes are efficient and compliant with all regulations.

Responsibilities

• Manage the execution and accuracy of multi-state payroll, including garnishments, benefits, and taxes consistent with federal and state wage and hour laws.
• Supervise and develop a team of payroll specialists.
• Lead execution of payroll activities, including file preparation and loading, start pay execution, post payroll processing, payroll tax balancing, and Pre/Post Payroll reporting.
• Interact frequently with various departments internally (Benefits, Compensation, HRBP, Legal, Compliance, Store Operations, Accounting, and IT) and with external vendors.
• Maintain and secure confidential records and inquiries appropriately.
• Follow and maintain knowledge of all payroll and Human Resource policies and procedures, ensuring accuracy of accruals and payments.
• Adhere to applicable state, local, and federal laws, rules, and regulations.
• Support Manager and Associate self-service to ensure data integrity through ongoing audits.
• Lead the continuous review of employee payroll data information, researching and correcting discoverable errors.
• Research errors and determine the need for On Demand checks.
• Address inquiries from internal employees, stakeholders, or regulatory agencies regarding payroll issues.
• Set up standard reports to run automatically for distribution and create ad hoc reports as needed for legal, compliance, tax, and other business partners.
• Process, test, and report Year-end W-2s, working with IT personnel and outside W-2 vendor to ensure timely file generation, printing, and mailing of W-2s.
• Participate in system testing of upgrade products and conversion.

Requirements

• Associate's degree or equivalent experience.
• 5+ years payroll experience.
• Previous experience with reporting, data analysis, or payroll.
• Previous experience with ADP Globalview.
• Multi-state payroll processing experience.
• Proficiency using Microsoft Excel and Word.
• Trustworthiness with confidential information.
• Positive attitude and a team player.
• Strong active listening skills and ability to engage in various communicative modes.
• Excellent teamwork, verbal, and written communication skills.
• Ability to work effectively with all levels of management, staff, customers, and vendors.
• Previous experience with reporting, data analysis, or auditing.

Nice-to-haves

• Bachelor's degree.
• CPP certification.

Benefits

• Health care
• Retirement savings
• Paid time off/vacation
• Various employee discounts
• Competitive bonus and/or commission plan.