Court Operations Associate - Ramsey County - Civil Division

$46,800 - $48,880/Yr

Minnesota Judicial Branch - Saint Paul, MN

Full-time - Entry Level

Hybrid - Saint Paul, MN

Justice, Public Order, and Safety Activities

About the position

The Court Operations Associate position in the Civil Division of Ramsey County District Court involves advanced clerical work related to Civil and Probate matters. The role requires processing various case types, providing courtroom support, and delivering high-level customer service to court stakeholders. The associate will work under the supervision of a Civil Division Supervisor and will be responsible for managing case processing tasks using electronic and paper systems, while also ensuring compliance with court rules and procedures.

Responsibilities

• Perform the full scope of varied court clerical work involved in case processing in the Civil Division.
• Utilize SharePoint, Electronic Filing System (eFS), MNCIS, Microsoft Office and other related computer systems.
• Launch, host, clerk Zoom courtroom sessions and calendars.
• Update and write processes and procedures.
• Scan documents to appropriate related events in MNCIS and assign appropriate document security.
• Review legal documents for completeness, adequacy, accuracy, restricted identifiers, and compliance with rules and/or statutes.
• Initiate, schedule, notice and process filings and orders filed with the court.
• Enter required permanent record information such as case events, case activity, dispositions, and judgments.
• Perform in-person and Zoom courtroom clerical duties; prepare calendar, case files and forms for court.
• Prepare writs; arrange for interpreters, check people in and call the calendar.
• Administer oaths to interpreters and witnesses; set court dates for next appearance.
• Arrange and organize the docket, make minute, and docket entries to reflect case progress.
• Prepare and process court orders.
• Maintain contact with referees/judges while working as a clerk in court proceedings.
• Respond to questions/inquiries relative to court policies, information, and procedures.
• Provide high level customer service to court customers over the phone, via email and at the customer service counter.

Requirements

• Graduation from approved high school or equivalent.
• One (1) year of relevant job experience OR equivalent amount of post-high school education and experience totaling one year.
• Knowledge of general office practices and procedures.
• Ability to read and comprehend rules, statutes and legal documents of varying type and complexity.
• Ability to communicate effectively and respectfully with a diverse group of court stakeholders.

Nice-to-haves

• Experience with civil or probate statutes and rules.
• Court Clerk experience.
• Strong skills working within an electronic environment.
• Proficiency in working in the Minnesota Judicial Branch's Electronic Filing System or eFS.

Benefits

• Paid parental leave
• Disability insurance
• Health insurance
• Tuition reimbursement
• Parental leave
• Loan forgiveness