Court Operations Specialist (Courtroom Clerk)

$52,356 - $81,228/Yr

Judicial Department - Salem, OR

Part-time - Entry Level

Onsite - Salem, OR

10,001+ employees

Justice, Public Order, and Safety Activities

About the position

The Oregon Judicial Department (OJD) is seeking a dedicated and detail-oriented individual to fill the position of Court Operations Specialist (Courtroom Clerk) for the Marion County Circuit Court in Salem, Oregon. This role is crucial in supporting the judicial process and ensuring the smooth operation of courtroom activities. As a Courtroom Clerk, you will spend a significant portion of your day in the courtroom, providing essential clerical support to the judge and judicial assistant. Your responsibilities will include updating calendars, monitoring cases, processing exhibits, operating recording equipment, and maintaining accurate logs of court proceedings. You will be responsible for real-time data entry during trials and hearings, which involves filling out forms and preparing notices, orders, and other legal documents. Additionally, you will ensure the security of the courtroom, which is vital for maintaining order and integrity during court sessions. When not in the courtroom, you will provide administrative support in collaboration with other court staff. This includes initiating and maintaining various files, records, and monitoring systems related to case dispositions, proposed orders, correspondence, and conferences. You will also handle mail processing, screen calls, greet visitors, answer routine inquiries, and coordinate case activities with judges, court staff, attorneys, and litigants. Your role will also involve preparing lists, statistics, and reports related to caseloads, which are essential for the court's operational efficiency. The tasks assigned to you may vary to accommodate workload and organizational needs, requiring flexibility and adaptability. The OJD is committed to building a diverse and inclusive team, and we encourage candidates from all backgrounds to apply. We value the impact our work has on the community and seek individuals who are inspired by our mission to provide justice and support to those in need. This position offers a competitive salary range and a comprehensive benefits package, including health insurance, paid holidays, and opportunities for professional development. If you are passionate about making a difference in your community and possess the necessary skills and experience, we invite you to apply for this rewarding position.

Responsibilities

• Provide clerical support to the judge and judicial assistant in the courtroom.
• Update calendars and monitor cases.
• Process exhibits and operate recording equipment during court proceedings.
• Maintain accurate logs of court proceedings and perform real-time data entry during trials and hearings.
• Fill out forms and prepare notices, orders, and other legal documents.
• Ensure the security of the courtroom during sessions.
• Provide administrative support in partnership with other court staff when not in the courtroom.
• Initiate and maintain various files, records, and monitoring systems related to case dispositions.
• Process mail, screen calls, and greet visitors.
• Answer routine questions and coordinate case activities with judges, court staff, attorneys, and litigants.
• Prepare lists, statistics, and reports related to caseloads.

Requirements

• High school diploma or equivalent.
• Four years of responsible administrative experience in a moderately complex office or business setting.
• Any combination of education and experience equivalent to four years that supports the knowledge, skills, and abilities for the position.

Nice-to-haves

• Experience performing a variety of clerical or administrative support tasks with strict deadlines in a busy business or professional setting.
• Experience using a variety of software programs to access and input information and complete various tasks.
• Experience coordinating schedules and maintaining calendars.
• Skill demonstrating tact and diplomacy when providing customer service to a variety of individuals in challenging circumstances.
• Experience maintaining accuracy and meeting deadlines despite frequent interruptions or distracting surroundings.
• Experience identifying and safeguarding confidential information and materials.

Benefits

• 95% to 99% coverage of medical insurance premiums for full-time employees, including mental health coverage.
• Generous benefits package including family health, dental, and vision insurance.
• Optional short- and long-term disability insurance.
• Term life insurance and a deferred compensation savings program.
• Flexible spending accounts for health care, transportation, and dependent care expenses.
• 10 paid holidays, 2 floating holidays, and 3 personal business days.
• Separate sick and vacation paid leaves (prorated for part-time employees).
• 5% allowance for bilingual skills if applicable.