Court Operations Specialist (Records & Retention Clerk (District Wide))

$52,356 - $81,228/Yr

Unclassified - Coquille, OR

Part-time - Entry Level

Coquille, OR

About the position

The Oregon Judicial Department (OJD) is seeking a dedicated Court Operations Specialist (Records & Retention Clerk) to join our team in Coquille, Oregon. This full-time position plays a crucial role in supporting the Coos County Circuit Court and will involve a variety of responsibilities centered around managing court records and ensuring efficient operations. The successful candidate will be instrumental in handling all record requests, preparing documents for scanning into the electronic case management system, and assisting with the conversion of microfilm to digital formats for historical preservation. Additionally, the role includes processing set-aside and expungements, preparing necessary orders, and ensuring that notifications are sent to required agencies. In this position, you will also assist in the development and maintenance of various systems and procedures related to court operations. You will interact with a diverse range of individuals, including attorneys, the public, government agencies, and judges, providing guidance and training as needed. The work environment is dynamic, and tasks may be adjusted to meet the workload and organizational needs. We are looking for candidates who are inspired by our mission to provide justice and who are committed to serving the community with a high level of customer service. The OJD values diversity and inclusion and encourages applicants from all backgrounds to apply. We recognize the importance of relevant work experience, education, and transferable skills, and we are committed to building a team that reflects the communities we serve. This position offers a competitive salary range and a comprehensive benefits package, including medical insurance, paid holidays, and opportunities for professional development.

Responsibilities

• Handle all record requests for the court.
• Prepare documents for scanning into the electronic case management system for all case types.
• Assist with converting microfilm (microfiche) to the electronic case management system for historical purposes.
• Process set-aside and expungements for both Coos and Curry Counties.
• Prepare orders if not submitted by counsel and ensure notice is sent to required agencies.
• Assist in the development and maintenance of systems and procedures related to court operations.
• Provide assistance to the public regarding records requests in all formats.
• Work collaboratively with attorneys, the public, government agencies, judges, and co-workers.
• Act as a technical specialist or resource to others and provide training and guidance.

Requirements

• High school diploma or equivalent.
• Four years of responsible administrative experience in a moderately complex office or business setting.
• Any combination of education and experience equivalent to four years that supports the knowledge, skills, and abilities for the position.

Nice-to-haves

• Experience performing clerical or administrative support tasks with strict deadlines in a busy setting.
• Experience using various software programs to access and input information.
• Skill in communicating effectively both orally and in writing.
• Skill in reviewing documents for accuracy, content, grammar, and punctuation.

Benefits

• 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves.
• Optional insurances and flexible spending plans.
• 5% allowance for bilingual skills if applicable and assigned to use those skills on the job.
• Potential eligibility for a 5% annual increase.