Creative Arts Team Administrative Assistant

$52,000 - $62,400/Yr

Research Foundation At Cuny - New York, NY

Part-time - Entry Level

New York, NY

About the position

The Creative Arts Team Administrative Assistant at CUNY's Office of K16 Initiatives plays a vital role in supporting the operational logistics of the Creative Arts Team (CAT). This position involves managing day-to-day administrative tasks, serving as a liaison for staff, and providing essential support to program directors and the Executive Director of CAT. The ideal candidate will thrive in a fast-paced environment, demonstrating strong organizational and communication skills while addressing inquiries with sensitivity and confidentiality.

Responsibilities

• Manage day-to-day operational logistics including supply orders, office requests, and catering requests.
• Coordinate various administrative tasks for the Creative Arts project teams in partnership with K-16 Administrative and Fiscal Coordinators.
• Oversee personnel tasks including hiring paperwork support, DOE fingerprinting clearance, and collection of timesheets.
• Act as a resource on administrative policies and procedural matters for CAT, addressing inquiries and referring them to the appropriate administrator.
• Organize and manage important back-up documentation of projects.
• Serve as the administrative point person between the Creative Arts Team Office and the K-16 Initiatives Budget & Administration team.
• Assist with other duties or special projects as assigned.

Requirements

• Pursuing a bachelor's degree or completion of a 2-year degree.
• Excellent oral and written communication skills.
• Experience in office, program, and information management with suggestions for process improvements.
• Exceptional organizational skills and attention to detail.
• Excellent customer service skills and experience working collaboratively with a diverse community.
• Ability to evaluate the time-sensitivity of requests and expedite accordingly.
• Research and data analysis skills.
• Proficiency in administrative, financial, and organizational programs such as Google Sheets and Office 365.

Nice-to-haves

• Experience with virtual meeting/conferencing tools like MS Teams and Zoom.
• A growth mindset and enthusiasm for learning.

Benefits

• Competitive pay range of $25.00-$30.00 per hour.
• Part-time position with flexible hours (15-19 hours per week).