Creative Project Coordinator - Remote - Boston Preferred

Communications Collaborative - Orlando, FL

Full-time

Remote - Orlando, FL

Administrative and Support Services

About the position

The Creative Project Coordinator will play a crucial role in managing all creative projects within the in-house design studio of an event planning and design company. This position is responsible for overseeing projects from concept to completion, ensuring they are delivered on time and within budget while maintaining high-quality standards. The ideal candidate will excel in a fast-paced environment, possess strong organizational skills, and have a collaborative spirit to work effectively with the team and clients.

Responsibilities

• Support the execution of all project and delivery excellence
• Prioritize and monitor project schedules, report on project progress, and manage any obstacles as they arise
• Provide quality assurance on schedules and creative deliverables from concept development to final execution
• Update internal status reports on a regular basis
• Manage with Studio Director support preparation of project scopes of work, schedules and debriefs
• Be the 'go-to resource' for all project workflow details for the studio
• Attend client meetings on behalf of the Studio Director as needed
• Recap meetings, decisions and deliverables in writing/status reports (due dates, internal directions and documented history), for dissemination to the team
• Ensure proper handling of confidential data to safeguard against unauthorized access or disclosure
• Manage external printing resource relationships and coordination of schedules and deadlines
• Source and manage relationships with external partners for unique production needs for designers
• Assemble customized event materials
• Manage quality control standards for all projects including grammar, revisions and edits
• Provide basic graphic design skills for minor copy edits and straightforward projects as needed

Requirements

• Bachelor's degree
• 3-5 years max of experience in the creative field - experiential or events agency is ideal
• Clear communicator with a collaborative approach
• Strong problem-solving and follow-through skills
• Exceptional attention to detail
• Process oriented with flexibility when needed
• Excellent organizational skills with the ability to prioritize deadlines and manage multiple tasks
• Proficiency in Microsoft Office Suite (Word and Excel) and Adobe Creative Suite (Illustrator, InDesign, Photoshop)
• Forward-thinking and highly self-motivated
• Strong understanding of the creative process and timing of multi-channel materials for concept through production
• Ability to work in a fast paced, deadline-driven environment and adapt quickly to multiple changes, requests and deadlines
• Experience with project management software, implementing project management processes and best practices, huge plus
• Able to work overtime; as well as occasional nights, weekends and 'On-call' for an event