Credentials and Onboarding Specialist - 1394

Shared Medical Services - Cottage Grove, WI

Full-time

Cottage Grove, WI

251-500 employees

Ambulatory Health Care Services

About the position

The Credentials and Onboarding Specialist position at Shared Medical Services is a full-time role based in Cottage Grove, WI, specifically at the corporate headquarters. This role is integral to the Human Resources team and focuses on managing employee credential files, assisting with new hire onboarding, and ensuring compliance with credentialing processes. The company has been a leader in mobile imaging solutions for nearly 45 years, emphasizing a commitment to advanced technology and exceptional service in the healthcare sector. As an Employee-Owned Company, Shared Medical Services prides itself on its dedicated team of professionals who strive to enhance patient care through innovative solutions. The anticipated work schedule for this position is Monday to Friday, from 8 AM to 5 PM, and it requires in-office attendance. In this role, the specialist will be responsible for creating and maintaining comprehensive employee credential files, which are crucial for compliance and operational efficiency. They will collaborate closely with the Talent Acquisition team to facilitate new hire onboarding and orientation processes, ensuring that all new employees are properly integrated into the company. Additionally, the specialist will process credential requests from customers and field managers, review and track payments of invoices related to credentialing, and assist the HR team and Safety department with various projects and tasks as needed. This position requires a detail-oriented individual who can manage multiple tasks while maintaining a high level of professionalism and confidentiality.

Responsibilities

• Create and maintain employee credential files.
• Assist Talent Acquisition team with new hire onboarding and orientation.
• Process credential requests from customers and field managers.
• Review and track payment of invoices related to credentials.
• Assist HR team and Safety department with additional projects and tasks as needed.

Requirements

• Two years of experience in a highly detailed administrative role, preferably in healthcare credentialing, safety/compliance, contract compliance, or legal department.
• Knowledge of office procedures, methods, and equipment including computers and applicable software applications, including databases; proficient with Microsoft Word, Excel, PowerPoint, and Outlook.
• Assertive yet friendly/professional/collaborative verbal and written communication skills with individuals at all levels.
• Excellent and professional customer service skills.
• Excellent organization skills and attention to detail.
• Ability to multi-task and prioritize tasks effectively.
• Ability to work with multiple team members and communicate professionally and effectively.
• Ability to maintain confidentiality.

Benefits

• Medical, Dental and Vision Insurance
• Retirement Plans: 401K and Employee Stock Ownership Program (ESOP)
• Paid time off
• Paid Holidays
• Flexible Spending (Medical and Dependent Care)
• Life and AD&D Insurances
• Short and Long-term Disability Coverage