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Criminal Courtroom Clerk (Court Operations Specialist)
State of Oregon - Hillsboro, OR
posted about 2 months ago
About the position
The Criminal Courtroom Clerk (Court Operations Specialist) at the Oregon Judicial Department plays a crucial role in providing administrative support to judges and hearings referees in the courtroom. This position involves preparing for and staffing high-volume arraignment courtrooms, recording court proceedings, managing case documentation, and ensuring smooth operations within the court system. The role requires strong customer service skills and the ability to handle sensitive situations with professionalism and tact.
Responsibilities
- Provide administrative support to judges and hearings referees in the courtroom and chambers.
- Prepare and staff the high-volume arraignment courtroom for daily dockets and hearings.
- Record court proceedings and create minutes for dockets.
- Fill out various forms and prepare orders for the judge's signature.
- Review final dockets and assign court dates.
- Provide service copies of charging documents to defendants, attorneys, and the sheriff's office.
- Respond to the security needs of the courtroom and host remote hearings.
- Perform data entry and maintain multiple calendars.
- Assist the judge with correspondence and track cases.
- Process warrant recalls, requests from self-represented litigants, dismissals, transport orders, and protective orders as needed.
- Provide customer service by greeting court staff, attorneys, and law enforcement officers, and answering telephone calls.
Requirements
- High school diploma or GED.
- Four years of responsible administrative experience in a moderately complex office or business setting.
- Experience performing a variety of clerical or administrative support tasks with strict deadlines.
- Experience using a variety of software programs to access and input information.
- Experience coordinating schedules and maintaining calendars.
- Skill in demonstrating tact and diplomacy in customer service situations.
- Experience in writing and reviewing documents for accuracy and completeness.
- Experience identifying and safeguarding confidential information.
Nice-to-haves
- Bilingual Spanish proficiency is preferred but not required.
Benefits
- 457(b) retirement plan
- Paid holidays
- Health insurance
- Dental insurance
- Flexible spending account
- Paid time off
- Employee assistance program
- Vision insurance
- Loan forgiveness
- Life insurance
