CRT School Data Entry Clerk

$42,000 - $42,000/Yr

Unclassified - Jacksonville, FL

Full-time - Entry Level

Jacksonville, FL

About the position

RCSAI is a K-8 STEM Focused Public Charter School seeking a long-term, detail-oriented CRT Enrollment Specialist to join our team of office professionals. This key operational position is essential for ensuring that all students are accurately represented in the student information systems utilized by the school. The role is critical for accurate reporting to the state, which directly impacts the total revenue received based on student enrollment. The CRT Enrollment Specialist will perform a variety of clerical functions related to enrolling and withdrawing students, including requesting records and grades from other schools for current students' files. The position involves inputting student information into the school district's student information systems, creating accounts and passwords for families as needed, and collecting, compiling, updating, and tracking vaccine information for students. Additionally, the specialist will prepare school district reports for FTE, minutes, missing data, and survey edit reports, respond to student records requests, and coordinate hearing and vision screenings. The role also includes overseeing the filing and paperwork maintained in the cumulative records (CUMs), receiving CUMs from other schools, making necessary student data corrections for the Florida Department of Education (FLDOE), and updating students' retained/promotion information in the student information system. The specialist will assist in school open houses and orientations, update FTE minutes in the district's student information system, and support the enrollment and lottery process. Additional duties may be assigned as needed.

Responsibilities

• Performs all clerical functions related to enrolling and withdrawing students.
• Requests records/cum folders and grades from other schools for current students' files.
• Inputs student information into the school district's student information systems.
• Creates accounts and passwords for families if needed.
• Collects, compiles, updates, and tracks vaccine information for students.
• Prepares school district reports for FTE, minutes, missing data, and survey edit reports.
• Responds to student records requests.
• Coordinates and schedules hearing and vision screenings.
• Prepares necessary forms for record keeping.
• Sends records, CUMs, report cards, and FCAT scores to the school district, parents, and future schools.
• Oversees the filing and paperwork maintained in the CUMs.
• Receives CUMs from other schools.
• Makes necessary student data corrections for FLDOE.
• Dispositions of student's permanent records report for the school district.
• Updates students retained/promotion information in the school district's student information system.
• Assists in school open houses and orientation.
• Updates FTE minutes in the district's student information system.
• Assists in enrollment and lottery process.
• Performs additional work as assigned.

Requirements

• Proven work experience strongly recommended in accuracy, attention to details, reliability, deadlines, and follow-through.
• Experience in school data entry, record keeping, and filing in a school office.
• Highly proficient in word processing, Excel, and Outlook.
• Strong communication skills, both written and oral, as well as interpersonal skills.
• Reliable, with strong work ethics and dependability.
• Knowledgeable in school documents, records, and requirements.
• Detail-oriented and highly organized, required for this position.
• Ability to follow instructions given by administrators.
• Ability to establish and maintain excellent communication and professional work relationships with other employees and with the parents of students.

Benefits

• Dental insurance
• Health insurance
• Vision insurance