CSCU Administrative Assistant

$62,829 - $62,829/Yr

CT State Community College - New Britain, CT

Full-time - Mid Level

Onsite - New Britain, CT

About the position

The CSCU Administrative Assistant provides confidential administrative support to the CT State Community College Police Department/Department of Public Safety, ensuring effective and efficient operations within the department. This role involves a variety of tasks including reception duties, correspondence preparation, schedule management, and support for committee activities, all while maintaining a high level of professionalism and confidentiality.

Responsibilities

• Screen in-person visitors, emails, and phone calls to determine urgency and appropriate responses.
• Prepare correspondence and reports, ensuring quality representation of the executive's office.
• Maintain schedules and online calendars for executives, including arranging meetings and preparing agendas.
• Operate video and audio calls using platforms like WebEx and Microsoft Teams.
• Support staffing of Board/Campus committees, including scheduling meetings and recording minutes.
• Organize and maintain confidential records in electronic and paper formats.
• Perform specialized functional tasks as required by the executive's management areas.
• Develop and submit procurement requisitions and manage vendor invoices for payment processing.
• Assist in developing and administering departmental expense budgets.

Requirements

• 3 to 5 years of experience in a professionally oriented office setting.
• Advanced knowledge in producing quality written materials and spreadsheets using computer software.
• Strong organizational skills for maintaining an efficient office operation.
• Proficiency in Banner and MS Office suite, as well as virtual meeting applications.
• Ability to work effectively with diverse faculty, staff, and students.
• Excellent oral and written communication skills.

Nice-to-haves

• Experience providing administrative support to a Director level or higher administrator.
• Experience in a higher education setting.
• Experience working in a law enforcement agency.

Benefits

• Generous leave policies
• Several retirement plans
• Comprehensive health insurance options
• Tuition reimbursement
• Access to supplemental benefits for family protection and retirement savings