CTE Secretary/Bookkeeper

$36,254 - $54,392/Yr

Edinburg Consolidated Independent School District - Edinburg, TX

Full-time - Entry Level

Edinburg, TX

Educational Services

About the position

The CTE Secretary/Bookkeeper plays a crucial role in organizing and managing the routine work activities of the Career & Technology Department within the Edinburg Consolidated Independent School District. This position provides essential clerical services to the department head and other staff members, ensuring efficient office operations and effective public relations.

Responsibilities

• Receives visitors and ascertains the purpose of their visit, attending to their business or referring them to the appropriate person or office.
• Maintains effective public relations with the general public.
• Provides superior clerical and stenographic assistance.
• Keeps informed on local and state laws, rules, and regulations, explaining applicable regulations and policies to appropriate persons.
• Reviews incoming and outgoing correspondence, memoranda, reports, and similar materials for summarization or referral to proper persons.
• Prepares correspondence, memoranda, forms, requisitions, and other records.
• Maintains records in an efficient manner.
• Calls on substitutes when teachers are out.
• Sorts campus and regular mail.
• Performs necessary bookkeeping functions such as simple statement analysis and maintaining appropriate records for banking operations.
• Keeps student data current as directed.
• Keeps up with payroll on a daily basis for personnel if needed.
• Orders supplies for students, teachers, and the office.
• Types purchase orders and receives and checks out materials.
• Maintains all office equipment to be serviced as needed.
• Performs all duties in a safe manner to avoid injury to oneself and/or others.
• Performs other related duties as assigned.

Requirements

• High School Graduate or GED.
• Ability to type 45 words per minute (60 or more preferred).
• Coursework in typing, shorthand, bookkeeping, and general business practices preferred.
• Extensive experience in performing stenographic and clerical work.
• Thorough knowledge of modern business practices and procedures, business English, spelling, and commercial terminology.
• Extensive knowledge of the operations, functions, and general scope of authority of the School Administration and School Board.
• Ability to handle delegated administrative details and write clear and concise memoranda, directives, or letters without close supervision.
• Ability to carry out instructions and develop comprehensive plans with minimal supervision.
• Ability to meet the public in a pleasant, composed, and cordial manner, and to speak clearly and effectively.
• Ability to establish and maintain effective working relations with all district employees as well as the general public.

Nice-to-haves

• Experience with bookkeeping systems and financial record-keeping.
• Familiarity with educational administration processes.

Benefits

• Competitive hourly wage ranging from $17.43 to $26.15.
• Opportunities for professional development and training.