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City of Grapevine - Grapevine, TX

posted 9 days ago

Full-time - Entry Level
Grapevine, TX
Executive, Legislative, and Other General Government Support

About the position

In conjunction with Festivals Leadership, this position is responsible for the overall prospecting, securing, development, planning, promotion and coordination of events and activations at Peace Plaza, Grapevine Main, Town Square Gazebo, and Liberty Park Plaza along with developing of community partnerships to host seasonal events at these locations. This position also initiates volunteer recruitment through engaging and organizing individuals, civic and service groups, companies, corporations and non-profits to provide volunteer support for all festivals and events of the Grapevine Convention and Visitor's Bureau (CVB). This position engages volunteers in the benefits of community involvement through participation in CVB produced festivals, event, and heritage attractions.

Responsibilities

  • Solicits, develops and organizes Farmers & Artisans Markets, Christmas Markets, GV Main Live, special promotions and events at Peace Plaza, Liberty Park Plaza and Town Square Gazebo.
  • Coordinates, schedules, and trains volunteers to support the production and staffing of Main Street Fest, GrapeFest, Christmas Capital of Texas, North Pole Express, Nash Farm events, New Vintage Wineries & Galleries Trail, Butterfly Flutterby, and other CVB-produced events.
  • Collaborates and continuously communicates with the teams at Historic Downtown Grapevine Association (HDGA), the City's Parks & Recreation Department, and Harvest Hall to produce activations for Peace Plaza, Townsquare Gazebo, and Liberty Park Plaza.
  • Manages and improves the Grapevine Farmers Market, European-style Market and Christmas Market programs at Town Square Gazebo.
  • Collaborates with the Festivals & Events Leadership, Garden Club, and other partnering entities to plan, produce, and improve the annual Butterfly Flutterby event hosted at the Botanical Gardens.
  • Coordinates with executive management to develop and adhere to appropriate budgets.
  • Responsible for receiving all inquiries of potential partners for relevant plazas and venues.
  • Maintains accurate and updated databases and reports for vendors, event promoters, volunteers and community groups as assigned.
  • Communicates time-sensitive information to CVB festivals and events team and marketing and communications team prior to each event.
  • Handles event and supply-related questions from promoters, vendors, suppliers, citizens, visitors and fellow employees.
  • Develops program and visual presentations that promote volunteer-solicitation, recruitment, retention, and recognition.
  • Recruits, allocates, schedules, trains, communicates and directs volunteers for all CVB departments.
  • Responds to all volunteer inquiries and develops and administers policies and procedures for a safe work program for volunteers.
  • Attends civic, service, and other organization's meetings as needed to represent the CVB.
  • Acts as the Liaison to the Wine Pouring Society (WPS) and coordinates with WPS staff to produce meetings and events.
  • Interacts professionally and respectfully with the public, coworkers and others in the course of daily work.
  • Develops and maintains positive relationships with key City departments involved in the execution of various events.
  • Performs related duties as directed when such duties are a logical and appropriate assignment to the position.
  • Regular and timely attendance are required for this position.
  • Understands and operates within the local government arena and the political climate.

Requirements

  • Must have exceptional verbal and written communication skills, including strong public speaking skills and presence.
  • Must have demonstrated knowledge of events, programming production, including logistics, operational planning and organization.
  • Must be self-reliant, good problem solver, results-oriented with strong attention to detail.
  • Must be proficient in current computer programs including Microsoft Word and Excel and skilled in the operation of computers and familiarity with CRM/CMS platforms.
  • Audio/Visual skills are preferred.
  • Must have good knowledge of budget management practices.
  • Knowledge of office and business procedures, City policies, rules and regulations, applied health and alcohol laws and regulations.
  • Ability to organize and coordinate all sizes of groups and diverse types of events.
  • Ability to physically participate in the set up and tear down of festivals and events.
  • Ability to manage multiple tasks simultaneously.
  • Ability to work with others in a tactful, clear and concise manner.
  • Working on site at events will be a significant part of this position.
  • Must have a positive and encouraging attitude, approachable mannerisms, calm demeanor in emergencies, an acute attention to detail, and ability to adapt easily to change.

Nice-to-haves

  • Experience in program management and knowledge of customer service is preferred.
  • Ideal candidate should possess qualities that will allow candidate to analyze event and festival grounds and visually conceptualize and sketch renderings of possible new elements.

Benefits

  • Vacation leave
  • Holiday leave
  • Sick leave
  • Medical insurance
  • Dental insurance
  • Life insurance
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