Data Coordinator and Administrative Assistant, Education Department

$38,126 - $41,600/Yr

Mount Saint Mary's University - Los Angeles, CA

Full-time - Entry Level

Los Angeles, CA

Educational Services

About the position

The Data Coordinator and Administrative Assistant plays a vital role in providing administrative, organizational, and clerical support to the Education Department at Mount Saint Mary's University. This position involves managing office supplies, scheduling appointments, maintaining departmental records, and facilitating communication within the department and with external stakeholders. The role also includes data management tasks related to student applications and compliance reporting, ensuring the smooth operation of the department's administrative functions.

Responsibilities

• Orders and monitors office supplies
• Processes check requests/purchase orders
• Responsible for department reception (welcoming students, answering phones and emails)
• Schedules advisor appointments
• Facilitates office and equipment maintenance and repair
• Collects course syllabi from instructors each semester
• Provides computer support for the department, typing documentation, data entry, and other computer-related tasks
• Represents department at Committee of Staff (COSA) and Disaster and Emergency Response Team (DERT) meetings
• Maintains records related to checking in/out technology, departmental resources, etc.
• Performs initial reviews for all graduate applications to the Education Department and store all student files in a digital directory
• Compiles a list of students each semester who meet Title II eligibility and which courses they are scheduled to take, including tuition costs
• Processes contracts for Induction mentors, coaches, and portfolio reviewers
• Manages student employee hiring process (job posting on Handshake, communication and interviews)
• Compiles data for all students in the Education Program as needed for the Annual Data Submission report to the CTC and prepare answers for Directors
• Updates department website as requested by directors and dean
• Coordinates onboarding for new employees
• Reserves/schedules/coordinates department events using the MSMU portal, 25 Live.

Requirements

• High school diploma or GED
• Administrative experience
• Microsoft Office proficiency (Word, Excel, Access)
• Basic math skills
• Organizational skills
• Typing and clerical experience
• Communication skills
• Project management skills
• Supervising experience
• Bachelor's degree preferred
• Entry level experience (minimum of one year preferred)

Nice-to-haves

• College coursework in administrative science, computers, or related subjects

Benefits

• Hybrid work schedule available
• Potential for higher starting salary based on qualifications