Data Entry Clerk - Bilingual Spanish/English (Part-Time w/benefits)

Cap Tulsa - Tulsa, OK

Part-time - Entry Level

Onsite - Tulsa, OK

About the position

The Data Entry Clerk - Bilingual Spanish/English is responsible for providing comprehensive data entry and support services for programs administered by Admissions & Recruitment. This part-time position focuses on accurately entering applications and maintaining excellent customer service while working under the supervision of the Manager, Admissions. The role involves routine data management tasks, client interaction, and support for various admissions processes.

Responsibilities

• Accurately enter/attach family information into all data systems within specified deadlines.
• Determine family eligibility, including applications received by department staff and temporary employees.
• Provide program information, instructions on how to apply to the program and/or waitlist status to clients who visit or call the Admissions office.
• Note all client contact in the family's electronic record and all other applicable data systems.
• Provide application intake and interview support as needed at the Admissions office or application events.
• Review applications and required documents, conduct application interviews, and record detailed notes in all applicable data systems.
• Assist with processes for Family Enrollment Meetings (FEM); if requested and complete FEM intake and interviews as assigned.
• Assist with processing Admissions Change Requests (ACRs) as assigned.
• Assist with tasks associated with public school partnerships, including preparing, processing, and submitting required student documents.
• Record daily attendance in TPS PowerSchool data system.
• Assist with daily filing and year-end document retention processes for students who drop and age-out of the program.
• Cover reception breaks and lunches as assigned.
• Perform other duties as assigned.

Requirements

• High School Diploma or GED
• One year of equivalent work experience
• Bilingual (English/Spanish) is required
• Proven successful interpersonal relationship skills
• Ability to follow verbal and written instructions
• Ability to read, interpret, and present information efficiently and effectively
• Ability to accurately audit records and ensure compliance with guidelines
• Ability to take initiative, multi-task, and work well under pressure
• Must maintain strict confidentiality of sensitive data
• Intermediate MS Office skills
• Advanced organizational skills and attention to detail

Benefits

• Part-time position with benefits
• Potential for remote work on a case-by-case basis