Data Entry Clerk - PPD

$28,350 - $42,370/Yr

Pueblo Of Zuni - Zuni, NM

Full-time - Entry Level

Zuni, NM

Professional, Scientific, and Technical Services

About the position

The Data Entry Clerk position at the Pueblo of Zuni is a full-time, regular role focused on entering and managing data related to the Division of Administrative Services. The primary responsibility of this position is to accurately input relevant data from various source documents into databases such as MS Access and MS Excel. This role is crucial for processing, exporting, and managing data effectively to support the administrative functions of the division. The Data Entry Clerk will also be involved in creating templates and program logs, as well as assisting with various program-related tasks to ensure smooth operations. The position operates under the general supervision of the PPD Manager or their designee, ensuring that the data entry processes align with the organization's standards and requirements. Although this role does not involve supervisory duties, it requires a high level of attention to detail and the ability to manage multiple tasks efficiently. The Data Entry Clerk will be responsible for preparing, compiling, and sorting documents for data entry, verifying the accuracy of data, and ensuring that unnecessary data is deleted before entry into the software applications. Additionally, the clerk will secure information by completing database backups, which is essential for maintaining data integrity. In addition to data entry, the Data Entry Clerk will perform clerical duties to assist with the continuity of program services. This includes tasks such as processing incoming checks and mail, providing customer service, and assisting staff with converting documents to Adobe PDF fillable forms. The role may also involve assisting with inventory property management, including data entry of configured assets, equipment transfers, and asset tagging of personal property. Overall, the Data Entry Clerk plays a vital role in supporting the administrative functions of the Pueblo of Zuni by ensuring accurate data management and providing assistance where needed.

Responsibilities

• Enter relevant program data and generate data reports.
• Prepare, compile, and sort documents for data entry (e.g., final salary clearances, vendor profiles, purchase order files, inventory files).
• Verify correct data and delete unnecessary data before entering it into MS software applications.
• Secure information by completing database backups.
• Perform clerical duties as a backup to assist with continuity of program services.
• Assist with incoming checks, mail processing, and credit card issuance as needed.
• Provide customer service and direct inquiries to appropriate staff.
• Assist staff with converting word documents to Adobe PDF fillable forms as applicable for program use.
• Assist with inventory property pick up and disposal.
• Assist with processing of the Shiwi Messenger Newsletter.
• Assist the supervisor by performing other duties as assigned or necessary.
• Assist Inventory Technician with data entry of configured assets.
• Assist Inventory Technician with equipment transfers and dispositions.
• Assist Inventory Technician with asset tagging of POZ personal property.

Requirements

• Proficiency in MS Access and MS Excel for data management and reporting.
• Strong attention to detail and accuracy in data entry tasks.
• Ability to manage multiple tasks and prioritize effectively.
• Good organizational skills for preparing and sorting documents.
• Basic customer service skills to assist staff and direct inquiries.

Nice-to-haves

• Experience with database management and data entry in an administrative setting.
• Familiarity with Adobe PDF software for document conversion.