Data Entry Clerk - Program Information

$31,928 - $31,928/Yr

Child Parent Centers - Tucson, AZ

Full-time - Entry Level

Tucson, AZ

Social Assistance

About the position

The Data Entry Clerk (DEC) plays a crucial role in the Program Information Group, responsible for performing data entry, records filing, and various administrative tasks related to child and family records workflow. This position requires a high level of accuracy, attention to detail, and professionalism, ensuring confidentiality in handling sensitive information.

Responsibilities

• Perform data entry and maintain accurate records for child and family information.
• Organize and implement the intake of official documents from centers to the central office.
• Maintain a master file system for child and family records, ensuring completeness and accessibility.
• Operate data entry devices to input data into the Child and Family Information System accurately and timely.
• Identify and troubleshoot errors in source documents with the originator.
• Process and distribute paperwork to appropriate departments.
• Track administrative aspects of Childplus and My Teaching Strategies management for centers.
• Participate in discussions about database modifications and improvements.
• Maintain complete and accurate files using approved naming protocols.
• Create, edit, and run reports from the program information system as requested.

Requirements

• High school diploma or GED.
• Minimum three years' work experience in data entry, customer service, or as a receptionist.
• Demonstrated proficiency using Office 365 (Outlook, Teams, OneDrive, Word, Excel, Powerpoint).
• Bilingual in English and Spanish.

Nice-to-haves

• Data entry certification from a recognized institute.
• Associate degree in Business Administration, Records Management, or related field.
• Five years' work experience in data entry, customer service, or as a receptionist.
• Experience working in Child Plus or My Teaching Strategies.
• Experience working at a Head Start program.

Benefits

• 26 paid holidays aligned with school districts.
• 5 days paid vacation after one year, up to 20 days each year thereafter.
• 8 days paid personal leave in the first year, 9 days each year thereafter, up to 5 days paid sick leave per year.
• Dental insurance, Flexible Spending Accounts, Health Reimbursement Arrangements, Health Savings Accounts, PPO medical plans, Vision insurance, and Supplemental Life coverage.
• Retirement plan with agency contribution after service and eligibility criteria are met.