data entry clerk - remote

$39,520 - $41,600/Yr

Randstad - Dover, DE

Full-time - Entry Level

Remote - Dover, DE

Administrative and Support Services

About the position

The Procurement Specialist (Data Entry Clerk) operates under the general supervision of the Corporate Manager of Purchasing, providing essential procurement process support to both customers and suppliers. This entry-level position is designed for individuals with a Bachelor's degree and is fully remote, with all necessary equipment provided by the company. The role requires adherence to established organizational and departmental policies and procedures, ensuring that all procurement activities align with the company's standards and practices. In this position, the Procurement Specialist will manage assigned requisitions, sourcing materials or services from existing vendors whenever possible. The role involves processing orders that require manual intervention, such as standing orders, blanket orders, new vendor requests, and service contracts. The specialist will review purchase requisitions for compliance with budgetary constraints and organizational policies, ensuring that all procurement activities are conducted within the established guidelines. Additionally, the Procurement Specialist will identify and select potential vendors based on availability, price, and quality, assisting in the evaluation of new vendor requests to determine their suitability for approval. The role includes administering purchase orders from the initial request through to completion, ensuring accuracy and timeliness throughout the process. The specialist will utilize automated materials management systems, including electronic data interchange (EDI) and vendor portals, to facilitate efficient procurement operations. Researching products or services as needed is also a key responsibility, ensuring informed purchasing decisions are made. The Procurement Specialist will provide feedback and updates to stakeholders on outstanding requisitions, maintain accurate documentation of sourcing decisions, and ensure the confidentiality of sensitive information related to staff, patients, and the organization. Effective communication and collaboration with management, staff, and vendors are essential to improve departmental efficiency and support the overall procurement process.

Responsibilities

• Manage assigned requisitions and source materials or services from existing vendors whenever possible.
• Process orders that require manual intervention, including standing orders, blanket orders, new vendor requests, and service contracts.
• Review purchase requisitions for compliance with budget and organizational policies.
• Identify and select potential vendors for services or supplies based on availability, price, and quality.
• Assist in evaluating new vendor requests and determine their suitability for approval.
• Administer purchase orders from initial request through completion, ensuring accuracy and timeliness.
• Utilize automated materials management systems, including electronic data interchange (EDI) and vendor portals.
• Research products or services as needed using reference sources to ensure informed purchasing decisions.
• Provide feedback and updates to stakeholders on outstanding requisitions.
• Maintain accurate documentation of sourcing decisions with attention to price, quality, and delivery timelines.
• Ensure confidentiality of sensitive information related to staff, patients, and the organization.
• Foster effective communication and collaboration with management, staff, and vendors to improve department efficiency.

Requirements

• Bachelor's degree required.
• Entry-level position with 0 years of experience.

Nice-to-haves

• Experience with data entry and supply chain management.
• Familiarity with purchase orders and procurement processes.
• Proficiency in Outlook and PeopleSoft.

Benefits

• Health insurance coverage.
• 401K contribution (based on eligibility).
• Incentive and recognition program.