Data Entry Clerk

$24,960 - $29,120/Yr

Boys & Girls Clubs Of Central Mississippi - Jackson, MS

Part-time - Entry Level

Jackson, MS

Professional, Scientific, and Technical Services

About the position

The Customer Service/Membership Clerk position is designed to create a welcoming and professional environment for members, parents, and community partners. The primary responsibility of this role is to maintain accurate records for members while ensuring that all interactions are pleasant and efficient. The clerk will manage membership files and the Vision (MTS) database, which includes overseeing payment management and ensuring that all necessary forms are readily available for members and their families. This role is crucial in providing support to the program director and ensuring that all membership-related tasks are handled with care and precision. In addition to record-keeping, the clerk will be responsible for answering phone calls, clocking members in and out, and monitoring membership files in preparation for upcoming audits. Greeting patrons and providing them with necessary information and resources is a key part of the job. The clerk will also be tasked with distributing reminders and calendars directly to parents and guardians, tracking monthly supply fee payments, and ensuring that all discipline forms are copied and provided to parents as needed. Communication with the program director/supervisor is essential, as all memos or notices sent to parents must be copied to them, and all monetary transactions must be counted and signed off by the program director/supervisor at the end of each day.

Responsibilities

• Manage membership files and the Vision (MTS) database.
• Oversee management of payments and ensure accurate record-keeping.
• Answer phone calls and clock members in and out.
• Monitor membership files for upcoming audits.
• Greet patrons and provide necessary information.
• Ensure all forms are available for members' parents and community patrons.
• Distribute reminders and calendars directly to parents/guardians.
• Track members who have paid monthly supply fees and report to program director/supervisor.
• Make copies of all discipline forms before giving them to parents/guardians.
• Copy program director/supervisor on all memos or notices emailed to parents.
• Remind parents/guardians that cash or money orders are accepted as payment.
• Count and sign off on all monies received at the end of the day.

Requirements

• Administrative Writing Skills
• Reporting Skills
• Supply Management
• Scheduling
• Microsoft Office Skills
• Organization
• Time Management
• Presentation Skills
• Equipment Maintenance
• Travel Logistics
• Verbal Communication

Nice-to-haves

• Microsoft Excel: 1 year (Preferred)