Data Entry / Scanning Clerk (4393)

Three Saints Bay - Arlington, VA

Full-time

Arlington, VA

Ambulatory Health Care Services

About the position

Ocean Bay, LLC, a subsidiary of Three Saints Bay, LLC, is seeking an experienced Data Entry/Scanning Clerk to join their team in Arlington, VA. The role involves performing a variety of administrative and support activities, including data entry, research, and customer support services, while ensuring program confidentiality and efficient operation of the organization.

Responsibilities

• Track correspondence, documents, and projects.
• Receive and document calls and emails from registrants and the public concerning government actions; direct to appropriate section for response and comment.
• Format, proofread, and edit letters in response to Congressional, registrant, or public inquiries.
• Conduct research in the resolution of administrative or technical issues affecting program areas of responsibilities.
• Research and compose written materials utilizing various information sources to develop documents and database information systems.
• Track, research, and respond to Freedom of Information Act inquiries.
• Participate in research of regulatory issues and dissemination of regulatory information to management as required.
• Participate in the planning, implementation, and logistics of meetings and conferences.
• Maintain documentation and a historical record for projects and provide management with updated status.
• Participate in project performance team meetings to provide ideas, methods, or processes for section performance improvement.
• Learn and maintain current knowledge of standard operating procedures, existing and emerging regulations, standards, or guidance documents.
• Write or update standard operating procedures, work instructions, or policies.
• Assist with ensuring compliance with SOPs and in initiating and revising SOPs as necessary.
• Timely compile materials for license and registration renewals and updates.
• Maintain regulatory files/database and chronologies in good order.
• Conduct research; develop and maintain spreadsheets, tracking databases, reports, and presentations; generate and document information for statistical purposes.
• Perform data entry and reconcile any inconsistencies that may appear in databases.
• Utilize government database systems and word processing and spreadsheet software and generate associated reports from the databases.
• Participate in discussions, meetings, conferences, and conference calls with agency administrative, subject matter experts, and technical personnel, and other federal agency officials.
• Perform administrative support for the section including answering, screening, and transferring inbound phone calls as needed.
• Handle requests for information and data; resolve administrative problems and inquiries.
• Prepare and modify documents including correspondence, reports, drafts, memos, cables, and emails.
• Maintain hard copy and electronic filing system; scan documents into digital case files.
• Manage time and attendance reports; leave records; trip records and logs.
• Correct any discrepancies found in reports for the section.
• Perform other related and/or administrative duties as assigned.

Requirements

• Associate's Degree
• 3-4 years of relevant experience working in a professional setting.
• Experience with SharePoint management and computer software programs.
• Proficient in the Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Knowledge of applying analytic methodologies and principles to address program needs.
• Solid database and data analyst skills required.
• Strong written and oral communication skills, organizational skills, and attention to detail.
• Ability to solve complex problems and work in a team environment.

Benefits

• Comprehensive benefits package
• Opportunity to work on exciting projects with government and commercial clients, both domestic and international.