About the position
The Data Tracking Specialist position at Bexar County involves providing administrative support and conducting data collection and maintenance analysis related to Fleet Management operations. This role is crucial for managing the lifecycle of all county-owned vehicles. Under general supervision, the specialist will develop and maintain databases and systems to record, track, and evaluate statistical information pertinent to fleet management. The position requires analyzing maintenance data and generating reports from the Fleet Information Management System, interpreting data sets, and suggesting corrective actions to enhance effectiveness and eliminate deficiencies. In addition to data analysis, the specialist will maintain and collect fleet data associated with maintenance repair costs and fuel consumption. They will prepare reports to effectively communicate trends, patterns, and predictive analyses using relevant data. Collaboration with organizational leaders is essential to identify opportunities for process improvements, and the specialist will be responsible for identifying unfavorable trends and developing action plans for procedural changes or corrective policies. The role also includes assisting in the design, formatting, and preparation of all fleet management statistical data collection. The specialist may provide cross-functional administrative support and assist with vehicle acquisition and disposition. Other duties may be assigned as necessary, making this a dynamic role within the Fleet Management team.
Responsibilities
- Develops and maintains databases and/or systems to record, track, and evaluate statistical information.
- Analyzes all maintenance data and generates reports from Fleet Information Management System.
- Interprets data sets and suggests corrective actions to improve effectiveness and eliminate deficiencies.
- Maintains and collects fleet data associated with maintenance repair costs and fuel consumption data.
- Prepares reports to effectively communicate trends, patterns, and predictive analysis using relevant data.
- Collaborates with organizational leaders to identify opportunities for process improvements.
- Identifies unfavorable trends and develops action plan for procedural changes or corrective policies.
- Assists in the design, formatting, and preparation of all fleet management statistical data collection.
- Provides cross functional/administrative support and may assist with vehicle acquisition and disposition.
- Performs other duties as assigned.
Requirements
- Graduation from High School or a General Education development (GED) certificate.
- Five (5) years of experience in an office environment dealing with databases; or equivalent combination of education and experience.
- Knowledge of basic office practices and procedures.
- Good knowledge of English spelling, grammar, and punctuation.
- Good knowledge of word processing, spreadsheet, and presentation software.
- Skill in operating a personal computer, typewriter, and basic office equipment.
- Ability to collect and analyze information; develop statistical analyses and reports.
- Ability to organize, compile, and record statistical data accurately.
- Ability to manage time effectively and perform basic mathematical calculations.
- Effective communication skills, both orally and in writing.
- Ability to work independently and as part of a team.
- Ability to establish and maintain effective working relationships with co-workers, County employees, and the public.
- Must possess and maintain a valid Texas driver's license.
- Must secure and maintain a favorable background investigation and clearance.
- Must clear a pre-employment physical and a pre-employment drug screen test.
