Database Manager

Collegiate School

Full-time - Mid Level

Educational Services

About the position

The Database Manager at Collegiate School is responsible for managing the information systems that support the school's fundraising efforts. This role involves data input and extraction, gift processing, and maintaining alumni and donor records, requiring a high degree of computer literacy, organization, attention to detail, and confidentiality. The position supports the data needs of the Alumni and Development Office and reports to the Associate Director of Development.

Responsibilities

• Manage all aspects of gift processing and ensure integrity of the Raiser's Edge database.
• Process gifts daily, prepare batches, and handle all receipting and gift acknowledgment letters for the Development Office and the Head of School.
• Oversee all memorial and honorary gifts and serve as the primary point of contact.
• Serve as the point of contact for matching gifts and stock gifts.
• Manage all data entry for constituent records in Raiser's Edge and Paw Net, including updates and relationship management.
• Create strategies to obtain accurate email and cell phone information.
• Manage entry of affinity coding related to student awards, college relationships, and volunteer information.
• Support the Associate Director of Development with special projects such as data health and prospect research needs.
• Maintain a close working relationship with the Business Office to balance accounts and assist with audits.
• Enter all new students and families into Paw Net and Raiser's Edge and manage database updates in summer.
• Assist team members with pulling information for event invitations and mailing lists.
• Prepare and maintain donor profiles for the Chief Development Officer and Head of School.
• Assist with prospect research and screening.
• Create and maintain dashboards and reports to track departmental initiatives.
• Prepare and submit annual reporting for benchmarking purposes.
• Oversee the preparation of the Report on Philanthropy and produce the Family Directory in summer.
• Develop and maintain best practices for Raiser's Edge.
• Perform general office duties such as ordering supplies and greeting visitors.
• Assist with departmental special events as needed.

Requirements

• Bachelor's Degree
• Minimum 3 years fundraising or office experience with a focus on data.
• Strong written, verbal and interpersonal skills.
• Strong technology skills including Google Docs, Microsoft Word, Excel and PowerPoint.
• Experience in Blackbaud Raiser's Edge or other Relationship Management System (RMS).

Nice-to-haves

• Commitment to diversity, equity and inclusiveness.
• Ability to build strong relationships with colleagues, alumni, parents and friends.
• Passion for independent school education.
• Understanding and belief in Collegiate's mission and goals.