Database Manager

St. Martin's Episcopal School - Metairie, LA

Full-time - Entry Level

Metairie, LA

Educational Services

About the position

The Database Manager at St. Martin's Episcopal School is responsible for overseeing financial record keeping, data entry, and correspondence related to fundraising and alumni affairs. This full-time position requires a commitment to established policies and procedures, ensuring accurate and efficient management of the Development office's database and financial records. The role involves preparing reports, coordinating meetings, and supporting capital campaigns, all while maintaining confidentiality and discretion.

Responsibilities

• Responsible for entry of all financial record keeping and correspondence related to fundraising and development.
• Responsible for record keeping and correspondence as related to alumni affairs.
• Records all financial donations and maintains files on all constituents.
• Provides the Business Office financial records for monthly reconciliation with the General Ledger.
• Provides internal auditors with necessary reports in preparation of external audit.
• Provides data for publication in the Annual Report, The Bell.
• Coordinates all arrangements for the Development Committee meetings.
• Serves as the departmental resource for data information and retrieval.
• Prepares database-generated Advancement reports for Board and other meetings.
• Prepares and maintains all address changes to be reported in Donor Perfect.
• Handles the ordering of Advancement Office supplies and maintains all equipment.
• Follows all established procedures, guidelines, and time schedules for data input and operations of Donor Perfect Integrated Software.
• Creates and maintains a procedure manual for all Donor Perfect functions as related to this particular division/department.
• Coordinates all campaign correspondence during capital or special project campaigns.
• Assists in the organization of prospect rating and volunteer training sessions.
• Handles all correspondence needs related to campaigns.
• Assists in the preparation of all materials for solicitations.
• Schedules appointments and coordinates the calendar for campaign activities.
• Supervises the preparation and implementation of all campaign-related mailings.
• Provides information to campaign volunteers and others as needed.
• Handles data entry, acknowledgments, and pledge reminders.

Requirements

• Bachelor's degree preferred and/or 3-5 years experience running an office.
• Knowledge of databases (specifically Donor Perfect).
• Experience with fundraising programs.
• Excellent communication skills.
• Strong organizational skills.
• Knowledge of basic bookkeeping.
• Experience handling funds responsibly and confidentially.
• Superior ability to read and write the English language sufficiently for completion of various written paperwork including filing, recordkeeping, and drafting correspondence.

Nice-to-haves

• Skilled in or able to quickly learn Google Workspace tools (Gmail, Calendar, Forms, Sheets, Drive, etc).
• Skilled in Microsoft Word and Excel.
• Knowledge of student information systems (FACTS, Blackbaud, PowerSchool) is preferred but not required.

Benefits

• Full benefits package offered for full-time employees.