Delray Beach Office Admin

GPAC - Delray Beach, FL

Full-time - Entry Level

Delray Beach, FL

Administrative and Support Services

About the position

The Office Administrator position in Delray Beach, FL, is a vital role that involves coordinating various activities and operations to ensure efficiency within the office environment. The successful candidate will be responsible for supervising administrative staff, dividing responsibilities among team members, and ensuring that performance standards are met. This role requires a proactive approach to managing schedules, including arranging travel, appointments, and agendas for upper management. In addition to scheduling and coordination, the Office Administrator will handle incoming communications, including phone calls, emails, letters, and packages. The role also involves assisting with budgeting and bookkeeping procedures, which are essential for maintaining the financial health of the office. Updating records and databases with personnel, financial, and other relevant data is another critical responsibility. The Office Administrator will be tasked with reordering office supplies as needed and may occasionally be required to prepare timely reports and presentations or proposals as assigned. Flexibility and a willingness to assist in other areas of the office when necessary are key attributes for this position. This role is ideal for someone who thrives in a dynamic environment and is committed to supporting the overall operations of the office.

Responsibilities

• Coordinate activities and operations to secure efficiency
• Supervise administrative staff and divide responsibilities to ensure performance
• Schedule agendas, travel arrangements, and appointments for upper management
• Answer phone calls and correspondence (e-mail, letters, packages, etc.)
• Assist with budgeting and bookkeeping procedures
• Update records and databases with personnel, financial, and other data
• Reorder office supplies when necessary
• Prepare timely reports and presentations/proposals as assigned
• Assist in other areas whenever necessary

Requirements

• Proven experience as an office administrator or similar role
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Proficiency in office software (e.g., MS Office)
• Basic understanding of bookkeeping and budgeting procedures

Nice-to-haves

• Experience in a supervisory role
• Familiarity with office management procedures
• Ability to work independently and as part of a team

Benefits

• Competitive salary
• Opportunities for professional development
• Supportive work environment