Department Administrator

University of California • Irvine, CA

400d • Hybrid

About The Position

The Department Administrator for the UC Irvine Wen School of Population & Public Health plays a crucial role in supporting the department's faculty and students by managing administrative and business functions. This position involves working closely with the Department Chair and the Sr. Assistant Dean, overseeing budget management, personnel, contract management, and ensuring compliance with university policies. The Administrator is expected to operate with a high level of autonomy, making strategic recommendations and implementing decisions that affect the department's operations.

Requirements

• Solid knowledge of budget, account, and fund management processes.
• Experience in personnel management within labor contracts and personnel policy.
• Strong interpersonal skills including communication, active listening, and critical thinking.
• Ability to evaluate complex issues and identify resolutions quickly.
• Knowledge of financial analysis and reporting techniques, human resources, and risk management planning.
• Bachelor's degree in a related area or equivalent experience/training with 7-10 years in progressively responsible positions.

Nice To Haves

• Solid organizational and customer service skills to manage multiple priorities.

Responsibilities

• Manage and oversee the departmental budget and ensure regulatory compliance.
• Prepare in-depth analysis of income and expenditure data to support academic programs.
• Develop plans and recommendations to address funding needs and budget imbalances.
• Establish operating policies and procedures for departmental expenditures.
• Collaborate with contracts and grant staff on acquisitions and ensure compliance with agency policies.
• Evaluate administrative procedures and implement improvements for efficiency.
• Utilize knowledge of organizational processes to develop and implement new policies.

Benefits

• Medical insurance
• Sick and vacation time
• Retirement savings plans
• Access to discounts and perks

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Educational Services
• Education Level: Bachelor's degree
• Number of Employees: 10,001+ employees