Department Head Secretary 1- Fulltime, Days- Jackson West M.C

Jackson Health - Miami, FL

Full-time - Mid Level

Miami, FL

1-10 employees

Ambulatory Health Care Services

About the position

The Department Head Secretary 1 plays a crucial role in supporting the executive leadership within the department by performing routine administrative duties. This position requires a deep understanding of the executive's responsibilities and the policies and procedures relevant to the department. The incumbent will handle confidential information, assist in management meetings, and contribute to the analysis of data used in collective bargaining.

Responsibilities

• Performs routine duties for an assigned area.
• Maintains various activity and production records and composes reports.
• Arranges for and attends conferences, serves as recording secretary, takes minutes and prepares reports.
• Transcribes dictation involving confidential matters and composes correspondence regarding information discussed at conferences.
• Performs research to compile data for special reports.
• Manages management team member's calendar and commits executive's time in making appointments.
• Reviews correspondence containing confidential information and assesses it according to priorities.
• Composes correspondence and independently drafts replies to inquiries.
• Establishes and maintains office filing systems and purges files according to policy.
• Participates in continuing quality improvement activities to improve services provided.
• Attends appropriate orientation and training courses to maintain competency in job skills and knowledge.
• Relates and interacts well with others relative to their age-specific, physical and psychosocial needs.
• Ensures that reports comply with deadlines and that all information distributed is complete.
• Demonstrates behaviors of service excellence and CARE values (Compassion, Accountability, Respect, and Expertise).
• Performs all other unit-specific related job duties as assigned.

Requirements

• Generally requires 3 to 5 years of related experience.
• High school diploma is required.
• Ability to analyze, organize and prioritize work accurately while meeting multiple deadlines.
• Ability to communicate effectively in both oral and written form.
• Ability to handle difficult and stressful situations with critical thinking and professional composure.
• Ability to understand and follow instructions.
• Ability to exercise sound and independent judgment.
• Knowledge and skill in the use of job-appropriate technology and software applications.