Department Human Resources Administrative Aide

$45,999 - $56,060/Yr

County Of Tulare - Visalia, CA

Full-time - Mid Level

Visalia, CA

Justice, Public Order, and Safety Activities

About the position

The Administrative Aide position within the County of Tulare's Human Resources Department is responsible for providing support in various HR functions, including recruitment, payroll, employee relations, and compliance with regulations. This role involves data collection, analysis, and the preparation of reports, as well as assisting with the coordination of new hire processes and responding to public inquiries. The position is essential for maintaining accurate records and ensuring efficient HR operations.

Responsibilities

• Collect and compile data and prepare written analysis of findings.
• Assist department/agency employees with procedural issues relating to recruitment, payroll, leave of absences, accommodations, analytics, and employee relations.
• Conduct research, collect data, analyze information, and formulate recommendations in various report formats.
• Compile and maintain lists, data files, and records, including payroll and leave of absence records.
• Write, process, maintain, review, distribute, and ensure accuracy of various records and statistical reports.
• Prepare memos, letters, and narratives, including meeting agendas and minutes.
• Read, interpret, and apply Federal, State, and local government laws, legislations, rules, and regulations.
• Monitor programs and contracts for compliance and modification.
• Assist in developing, implementing, operating, improving, and maintaining automated systems for processing personnel transactions.
• Assist in benefit and compensation matters and the coordination of the new hire process.
• Coordinate and liaison with other departments and staff.
• Attend and assist in a variety of meetings/training.
• Work with and indirectly supervise staff, volunteers, and possibly inmate workers.
• Obtain quotes, provide proposals, and place purchase orders with vendors.
• Give presentations before staff and groups.
• Prepare pay estimates, review accounts, analyze invoices, and assist in preparing and monitoring HR and payroll related budget items.
• Data enter employee and position information into the HR information system.
• Coordinate department staffing requirements and appropriate recruitment efforts.
• Assist in preparation of recruitment materials and maintain recruitment records.
• Assist in processing personnel transactions such as new hires, transfers, demotions, promotions, and terminations.
• Work with hiring managers to identify current and future needs and assist with interview team preparedness.
• Attend recruiting events to represent the department/agency.
• Calculate payroll for department employees and ensure timely payroll processing.
• Review timesheets for completeness and conformity to policy and procedures.
• Research, resolve, and correct discrepancies on benefit balances.
• Prepare data entry documents and correction forms for the Auditor's office.
• Calculate pay adjustments due to correction of timesheets or processing corrections.
• Communicate with workers' compensation and state disability representatives.
• Assist with the review of work restrictions to determine reasonable accommodations.
• Write policies and procedures as requested to implement changes or new programs/services.

Requirements

• 1 year of experience in a related field.
• Knowledge of Federal, State, and local government laws and regulations pertaining to human resources.

Nice-to-haves

• Experience with automated HR systems and data entry.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication skills.

Benefits

• Loan forgiveness under the College Cost Reduction and Access Act.