DEPARTMENT SECRETARY

$12,480 - $12,480/Yr

University of New Mexico Hospital - Algodones, NM

Full-time

Algodones, NM

Hospitals

About the position

The position involves providing secretarial, clerical, and administrative support services within the MDC-Medication Assisted Treatment department. The role includes managing confidential information, ensuring compliance with hospital policies, and maintaining effective communication with various stakeholders. This position does not involve patient care and focuses on administrative tasks to support the department's operations.

Responsibilities

• Accept and screen telephone calls for supervisor and department staff or route calls appropriately
• Engage in a variety of contacts outside the department and the Hospitals to obtain information and arrange meetings
• Establish and maintain good rapport and effective working relationships with patients, visitors, physicians, and Hospitals employees
• Operate and maintain a variety of office equipment; obtain and maintain office equipment supplies
• Classify, sort and file correspondence, records, and other documents
• Answer inquiries concerning activities and operations of the department by referring to and interpreting policies and procedures
• Open, sort, review, and distribute mail and prepare responses to routine inquiries
• Deliver quality service and act positively with all customers to complete assigned functions; identify, recommend, and implement opportunities for continuous improvement
• Prepare and submit time to payroll system biweekly
• Establish, maintain, and revise recordkeeping and filing systems
• Prepare a variety of administrative reports, statements, and rosters; gather data and other necessary information; distribute reports
• Arrange meetings and conferences, schedule interviews and appointments, and perform other duties related to maintaining supervisor's personal schedule
• Order office supplies and place items in proper storage areas
• Perform a wide variety of typing assignments which are often confidential in nature
• Enhance professional growth and development through participation in educational programs, reading current literature, attending in-services, meetings, and workshops
• Adhere to and promote the core expectations of the Patient Centered Medical Home or Patient Centered Specialty Practice as applicable

Requirements

• High School or GED Equivalent
• 3 years directly related experience
• Experience with computer word processing programs

Nice-to-haves

• Bilingual in English, Spanish, Keres, Tewa, Tiwa, Towa, Zuni, or Navajo

Benefits

• 17% weekday night differential
• 26% weekend night differential
• 15% weekend day shift differential
• $6.00/HR Safety Incentive Increase