Deputy Chief of Staff

Bisnow - Southfield, MI

Full-time - Mid Level

Southfield, MI

Real Estate

About the position

The Deputy Chief of Staff will serve as a vital support to the executive team of a leading full-service real estate organization. This role is designed for a dynamic and highly motivated individual who will manage complex executive schedules, coordinate travel, and oversee high-stakes event planning. The Deputy Chief of Staff will contribute to strategic initiatives and ensure the smooth operation of the executive office, making a significant impact on the company's mission and success.

Responsibilities

• Efficiently manage complex and ever-changing executive calendars.
• Coordinate travel arrangements, itineraries, and accommodations.
• Prepare and edit documents, presentations, and reports, ensuring accuracy and professionalism.
• Manage and track expenses and reimbursements.
• Organize and coordinate internal and external company events.
• Organize and manage sponsorships.
• Manage spreadsheets and databases.
• Handle confidential information with the utmost discretion and professionalism.
• Perform any other reasonable requirements of the employer.

Requirements

• Bachelor's degree or equivalent experience preferred.
• At least 3 years proven experience as an executive assistant or in a similar role, supporting multiple executives.
• Exceptional organizational and time management skills.
• Outstanding written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High level of professionalism and discretion.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and a proactive approach.
• Good communication and interpersonal skills to interact with all levels of an organization.
• Highly organized with the ability to multi-task.

Nice-to-haves

• Experience in the commercial real estate industry is a plus, but not required.

Benefits

• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Vision insurance