Deputy Chief of Staff

$70,000 - $100,000/Yr

Forjak Industrial - Circleville, OH

Full-time - Mid Level

Onsite - Circleville, OH

Specialty Trade Contractors

About the position

The Deputy Chief of Staff is a dynamic role designed for a highly motivated individual who will provide critical support to the CEO/COO, ensuring that company goals, objectives, and strategic missions are met. This position serves as a bridge between the executive leadership and the operations team, facilitating seamless communication and project execution across the company. The role is tailored for a candidate eager to grow into a Chief of Staff position, taking on progressively more responsibility over time.

Responsibilities

• Provide direct support to the CEO/COO in their day-to-day responsibilities.
• Perform minor executive assistant duties, including calendar management, email correspondence, and scheduling.
• Represent the CEO/COO in meetings, emails, and phone calls when schedule conflicts arise.
• Assist in meetings by taking notes, developing action items, and ensuring their completion.
• Compile performance reports, financial data, and strategic updates for the CEO/COO to present at board meetings and external engagements.
• Assist the CEO/COO in making decisions that reflect the company's ethical standards.
• Act as a liaison between the CEO/COO and Ops Leadership to ensure daily business practices align with operational goals.
• Facilitate communication between departments and divisions to support strategic initiatives.
• Regularly review project milestones and timelines, providing updates and adjusting resources as necessary.
• Act as a central conduit for cross-departmental collaboration, fostering open and effective communication between the CEO/COO and Operations Leadership.
• Work closely with all departments and divisions to co-create strategies that align with the company's objectives.
• Participate in confidential meetings and handle sensitive information with discretion.
• Take ownership of high-priority projects, ensuring timely execution by coordinating resources and managing deadlines.
• Complete special projects as directed by the CEO/COO.
• Assist in creating and maintaining key performance indicators, standards, and procedures to streamline operations.
• Continuously assess the performance of operations teams and projects, using data analytics to provide actionable insights for the executive team.
• Assist in developing and managing department budgets, ensuring projects are completed within financial parameters.
• Occasionally visit project sites for observation, reporting, or relationship-building purposes.
• Interact with new and existing customers to help scale relationships and build strong business partnerships.

Requirements

• 3-5 years of experience working in a business or executive capacity.
• 2-3 years of proven experience working for either a COO, CEO, or owner.
• Proven initiative and ability to work independently with minimal supervision.
• A current, valid driver's license and auto insurance.
• 2-3 years of experience with core computer skills, preferably with the ability to use email and apps from Google Suite or Microsoft Office.
• Proven experience in customer service positions for a minimum of 2-3 years, with an emphasis on effective communication and excellent interpersonal skills.
• Effectively managed and implemented 2-3 projects simultaneously, ensuring that all established goals were met within the designated timeframes.
• Financial acumen, with the ability to read and understand P&L statements and apply financial insights to operations.
• Problem-solving and critical thinking abilities, with a keen understanding of basic contract language.

Nice-to-haves

• Possess a college degree preferred, demonstrating a strong foundation in intellectual thinking, analytical skills, and the ability to navigate complex business environments.
• Prior industry experience working in a company with annual revenues between $10 million and $40 million.
• Demonstrated experience managing contracts, ensuring compliance, and overseeing licensing processes to meet legal and regulatory standards.

Benefits

• 401(k) matching
• Dental insurance
• Disability insurance
• Employee stock ownership plan
• Life insurance
• Paid time off
• Referral program